Page Numbers and Sections

[Christina]

Recently upgraded from v 2000 to v 2003.
In prior version, I had a mail merge set up to link with data from excel.
In the footer I have a page number with the intent that when merged, 34
pages are created and the page numbers go from 1-34.

In the new version (2003), the page number is 1 on each of the 34 pages, I
assume because a new section is created for each page. Aside from going
into each of the 34 pages header/footer menu and clicking on the link to
previous, is there any way to get the pages to number properly (1-34)?

TIA
Christina

 

[Doug Robbins]

I don't think this behaviour has changed. Use a { SECTION } field instead
of a { PAGE } field to get the numbers of each "page" or if you have a field
in your data source with the numbers in it, use that.

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Hope this helps,
Doug Robbins - Word MVP

 

[Cindy M -WordMVP-]

Hi Christina,

Perform a directory (catalog) type of merge, instead of form letters. No
section breaks are inserted into a catalog merge. You may need to add a
manual page break at the end of the main merge document, though.

Recently upgraded from v 2000 to v 2003.
In prior version, I had a mail merge set up to link with data from excel.
In the footer I have a page number with the intent that when merged, 34
pages are created and the page numbers go from 1-34.

In the new version (2003), the page number is 1 on each of the 34 pages, I
assume because a new section is created for each page. Aside from going
into each of the 34 pages header/footer menu and clicking on the link to
previous, is there any way to get the pages to number properly (1-34)?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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[Christina]

Doug, thank you for your help.
What I'm confused about is that I haven't changed anything in the document
since switching versions, so what worked fine in 2000 has changed (in my
document) in 2003. Where are the section fields you mention? As the
number I used in the footer was from the header/footer page number
formatting.
Thanks again.
Christina

 

[Christina]

Cindy, I'll try that, thanks!!

Hi Christina,

Perform a directory (catalog) type of merge, instead of form letters. No
section breaks are inserted into a catalog merge. You may need to add a
manual page break at the end of the main merge document, though.


Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)


This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail