Page numbers resetting

[Geoff]

I have a long document and the page numbers go back to 2 in
the middle of the doc. When I go to the page in question and
open the footer, the correct page displays.

And when I close the footer it reverts to displaying 2.

I checked the Insert...Page Numbers...Format dialog anyway
and Same As Previous is indicated.

It does this twice in the document. The second time it goes back to
page 1.

Any ideas?

 

[Jean-Guy Marcil]

Hi Geoff,

Please avoid most of what Andre said.

His suggested link, while a good place to go for info, is more than you need
for your actual problem, there is a small section on page numbering (the
first item under "Numbering in action").
You might want to look at
http://word.mvps.org/faqs/Numbering/index.htm
for some common questions/answers on page numbering (the second
sub-category).

Again, contrary to what Andre wrote, "Link to previous" has nothing to do
with the actual numbers that appear on the page. Link to previous is
concerned with the content of the header/footer. Of course, if in section
one you have inserted a page number in the header along with a logo, and
then you link the header from section 2 to the header in section 1, the page
number and the logo will appear in the section2 header, as you would expect.
But, you could apply different numbering schemes to each one of your
sections, even if they were all "linked to previous".
For example:
Section 1 (that starts on the first physical page) can start at number 1 and
be numbered with "numbers" (1, 2, 3, etc.)
Section2 (let's say it starts on the third physical page) could start at
page number 6 and be numbered with lower case roman numerals (vi, vii, viii,
etc.)
Section3 (let's say it starts on the sixth physical page) could start at
page number 10 and be numbered with lower case letters (j, k, l, etc.)
and so on. Of course the above is silly, but it can be done.

To apply a different numbering format to your section, place the cursor in
the corresponding section's header or footer, from the header/footer toolbar
click on the third icone (The small white page with a # and a hand pointing
at it), in the page numbering format dialog box that pops up, choose your
settings.

In your case, since you made sure that "Same as previous" was checked, have
you also made sure to update the fields by doing a print preview for
example?
How about when you print, are the numbers also wrong?
What kind of headers/footers do you have? Do you have First page/Odd/Even
headers/footers? Or straight Headers/Footers throughout the whole document?

--
Cheers!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org

 

[Geoff]

Read the following to see if it helps with any of your issues concerning
page numbering
http://word.mvps.org/faqs/numbering/WordsNumberingExplained.htm

Thanks for the link. While I didn't find anything that would resolve this
issue, I did learn a few things.

When the Header & Footer toolbar appears, its be to make sure that the "link
to previous" button is not enabled.

Why would I not want the "link to previous" button enabled? I want
continuous
numbers from start to end. Am I not reading this right?

Thank you very much for your help.

 

[Geoff]

To apply a different numbering format to your section, place the cursor in
the corresponding section's header or footer, from the header/footer toolbar
click on the third icone (The small white page with a # and a hand pointing
at it), in the page numbering format dialog box that pops up, choose your
settings.

I only have three different numbering schemes:

1. The title page has no number
2. The TOC is lower case Roman numbered
3. The main body is Arabic numbered

In your case, since you made sure that "Same as previous" was checked, have
you also made sure to update the fields by doing a print preview for
example?

Tried that...no dice. The rest numbers appear in the TOC and in the little
page info popup that displays as one pulls down the scroller.

How about when you print, are the numbers also wrong?
Yepper.

What kind of headers/footers do you have? Do you have First page/Odd/Even
headers/footers? Or straight Headers/Footers throughout the whole

document?

Not knowing how to make First page/Odd/Even headers/footers, I
expect that they're all normal. How would I check that?

The oddest thing about it is that when I open the footer, the correct
page number is displayed. But as soon as I close it, it goes back to
the wrong value.

I've tried deleting and reinserting...to no effect.

Almost martini time...boy, do I need one...yuk yuk yuk

Thanks fer yer help.

 

[Jean-Guy Marcil]

I only have three different numbering schemes:

1. The title page has no number
2. The TOC is lower case Roman numbered
3. The main body is Arabic numbered


Tried that...no dice. The rest numbers appear in the TOC and in the little
page info popup that displays as one pulls down the scroller.

document?

Not knowing how to make First page/Odd/Even headers/footers, I
expect that they're all normal. How would I check that?

When you display the header, it is surroundd by a dashed border. In the top
left corner, what does it say? "Even page header" or "First page header" or
just "Header".

--
Cheers!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org

 

[Geoff]

document?

Not knowing how to make First page/Odd/Even headers/footers, I
expect that they're all normal. How would I check that?

Nevermind...I know that...

 

[Geoff]

When you display the header, it is surroundd by a dashed border. In the top
left corner, what does it say? "Even page header" or "First page header" or
just "Header".

Header...

 

[Jean-Guy Marcil]

Hi Geoff,

That is mysterious indeed!

How many pages in the document?
At which page do the 2 anomalies occur?
Are these two pages the first page of a new section?
Is there a small continuous section on these 2 pages?
If you put the cursor in the footer where you have the misbehaving page
number, what is the section number that appears in the top right corner of
the dashed border surrounding the footer?
Then, when you put your cursor on the same page, above the footer after
closing it, what is the section number that you see in the status bar at the
bottom?
The page numbers in the TOC are correct?

--
Cheers!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org

 

[Geoff]

Hi Geoff,

That is mysterious indeed!

How many pages in the document?

140...there are lots of graphics...the doc is almos 5 MB.

At which page do the 2 anomalies occur?

78 and 115

Are these two pages the first page of a new section?

No. The first has no section breaks on it. The second has a couple
continuous
section breaks.

Is there a small continuous section on these 2 pages?

On the second yes.

On the preceding page of both instaces, there are also continuous
section breaks.

If you put the cursor in the footer where you have the misbehaving page
number, what is the section number that appears in the top right corner of
the dashed border surrounding the footer?

Sec. 4 and
Sec. 6

Then, when you put your cursor on the same page, above the footer after
closing it, what is the section number that you see in the status bar at the
bottom?

Sec. 6 and
Sec. 8 ... huh? What the f...?

The page numbers in the TOC are correct?

Nope. They're the same as the displayed pn's.

Now we're getting somewhere...

Next steps?

 

[Jean-Guy Marcil]

Hi Geoff,

I am not 100% sure, but we may have something here.

If, when you open the footer and then place the cursor in the page above the
footer, you get different section numbers it is because you have hidden
section breaks or continuous section breaks that finish on the page (i.e
short sections that span less than a page). In other words, the page starts
with a certain section but finishes with another, but when you open the
header/footer, Word cannot displayed different sections on the same page, so
you get the footer that goes with the header... does that make any sense to
you?

I have had problems before caused by such situations.

If you open the footer, and it says Section 4 and the page number is
correct, then close the footer and the section number is 6... you have to
find section 5! The problem is probably in the footer of Section 5.

Go into Normal view and find section 5, place the cursor in section 5, then
display (from the view menu) the header/footer. See if you can fix that
footer. Then do the same for section 6. Sometimes, it helps to add a
temporary page breaks to make the section "bigger", so it is easier to
access the footer in print layout view, that is if you prefer working in
that view.

Repeat the process for section 7 and 8.

HTH
--
Cheers!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org

 

[Geoff]

Hi Geoff,

I am not 100% sure, but we may have something here.

I deleted Section 5 (which was to format columns of text. The page numbers
were correct!

But when I put the columns back in...back to the wrong values.

Oh well, thanks for the help...I'll just have to deal without the columns.

Grazie mille.

 

[Jean-Guy Marcil]

Hi Geoff,

Don't let Word win! You are the master! Whip it into shape! You want
columns, you shall have columns!
Don't delete section 5. Since you pinpointed it as being the problem, fix
section 5's footer, then section 6 will follow suit...

Like I said, all you need to do is get to section 5's footer. If you cannot
get to it directly (i.e. you place your cursor in the middle of section 5,
then View > Headers and footers and get section 4 instead), then insert a
page break anywhere in section 5, place the cursor at the top of the new
temporary page, display the header and footer (you should now be in section
5), fix the numbering, go back to your document and remove the page break.
That should do it!

HTH

--
Cheers!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org

 

[Geoff]

Don't let Word win! You are the master! Whip it into shape!

I crushed it...with your help...JG rooooolz...

 

[Jean-Guy Marcil]

Hi Geoff,

I really really hate it when Word defeats me, which is not very often...
Glad I could help...

--
Cheers!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org

 

[Suzanne S. Barnhill]

Possibly the number is restarting in a Continuous section in the middle of
the page?

 

[Suzanne S. Barnhill]

Although you can restart numbering without disabling Same as Previous, you
*can't* change the number format without unlinking sections.

 

[Suzanne S. Barnhill]

Please see the article I referred you to
(http://word.mvps.org/FAQs/Formatting/NumberingFrontMatter.htm). It will
tell you exactly how to do what you want.

 

[Andre Da Costa]

Read the following to see if it helps with any of your issues concerning
page numbering
http://word.mvps.org/faqs/numbering/WordsNumberingExplained.htm

When the Header & Footer toolbar appears, its be to make sure that the "link
to previous" button is not enabled.

Andre Da Costa
Jamaica W.I.

 

[Jean-Guy Marcil]

Hi Suzanne,

Although you can restart numbering without disabling Same as Previous, you
*can't* change the number format without unlinking sections.

Sure you can... At least with Windows 2002, on my computer!

I just made sure and tried with two documents:

I created three sections;
Did not touch "Link to previous" (which is on by default when you insert new
sections);
Inserted a page number field in the header of the first section by using the
button from the Header toolbar;
Automatically, all sections where numbered (because of the "Link to
previous");
In Section 1, I used lower case letters for page numbers (a, b, c...);
In Section 2 I used lower case roman numerals;
In Section 3 I used upper case roman numerals;
I did a print preview, came back to the document, played around with it a
bit, the number formatting held;
I inserted a fourth section;
Its page number was IV (following the third section);
I changed it to upper case letters;
I ended up with four pages numbered as: a, ii, III and D.

Am I missing something?

--
Cheers!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org

 

[Jean-Guy Marcil]

Sorry, and with Office 2002 as well...

--
Cheers!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org