Page X of Y numbering in Microsoft Word

[Tina]

I create and edit many scientific technical documents with Table of
Contents and usually several other sections. Our scientist like to
receive documents that list Page X of Y numbering so they know they are
not missing any pages. Microsoft is good with the "X" number because I
can start new numbering on the first section of the document after the
Table of Contents. The problem is the "Y" number counts the entire
document, including the cover page and Table of Contents.

Does anyone have a solution for correcting the Y number to count what I
need it to? We would like the have the "Y" number count all the pages
from the point we re-start the numbering after the Table of Contents.

Thanks in advance for any assistance to this problem.

 

[garfield-n-odie [MVP]]

The Y part is currently a { NUMPAGES } field. You need to change
Y to a { SECTIONPAGES } field. Open the header or footer where
the page numbers are, press Alt+F9 to display field codes, change
the field, press Alt+F9 to display field results, and close the
header or footer.

 

[Idaho Word Man]

The way we handled that was to insert a bookmark at the end of each section
that required page numbers. Then, in the footer, we inserted a
cross-reference to the page number of the bookmark.

We named the bookmarks with things like Main-Body-Pages or App-A-Pages, so
we could easily link to the right one. We had to insert a warning into the
bookmark saying "Do not delete this." Otherwise it got deleted and the page
numbers broke again.

I hope this helps.

Fred

 

[Idaho Word Man]

Sometimes we will have a multi-section "section" in a document. For example,
we might have a landscape table in the main body of the document. I've
always used a section break before and after a landscape page, which would
mean that the main body would span three or more sections in the document.
Would your {SECTIONPAGES} code work in a situation like this? Can you modify
it to say something like {SECTION7PAGES} to code to the page number of the
correct section?

Thanks,

Fred

 

[Tina]

This is the same situation we have with our documents. When I tried
this in a multi section document, it is only counting that section's
pages (I do have "same as previous" turned on). The page number (X
number) is correct but the section number (Y number) is only that
section. An example I am seeing 118 of 20.

 

[garfield-n-odie [MVP]]

See http://gregmaxey.mvps.org/Page_Numbering.htm .