Paragraph Character not acting like seperate paragraphs

[rpotash]

I have a document with a number of paragraphs. When I display formatting I
see the Paragraph marker at the end of each line and Word formats them as a
new line. However in the middle of the document Word is treating a number of
these "paragraphs" as though they are one. For example, if I click the Bullet
button, a group of the paragraphs turn to a single bulleted list with the
bullet at the first paragraph in this group. I search for ^p and none of the
paragraph markers in this group are not found. If I copy and paste the
document into Notepad, the paragraphs at the beginning and end of the
document are inserted as individual lines as expected. The "bad" paragraphs
in the middle of the document are pasted as one long line. Help, how do I
find/replace the formatting for the "bad" paragraph markers?

 

[PamC via OfficeKB.com]

This search & replace will change all the returns to Word paragraph marks:

Find: ^13
Replace with: ^p

Pam

 

[Graham Mayor]

But it will not replace manual returns entered with SHIFT+ENTER?
For those you will need to replace ^l (lower case L) or ^11 (eleven)
with ^p

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Jay Freedman]

You probably can't isolate the "bad" paragraph markers. But if you search for
^13 and replace with ^p that should catch all of them.

The problem usually appears in text that was pasted from another application. A
lot of programs use the single character with ASCII/ANSI code 13 as a "carriage
return", but Word uses the two-character combination of a 13 and a 10 (carriage
return and line feed) to represent a paragraph mark and displays them as a
single ¶ symbol. Because of some magic in the Replace programming, ^13 will
match both the single carriage returns and the true paragraph marks, and
replacing with ^p will make them all paragraph marks.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

 

[rpotash]

That fixed it. Thanks.

You probably can't isolate the "bad" paragraph markers. But if you search for
^13 and replace with ^p that should catch all of them.

The problem usually appears in text that was pasted from another application. A
lot of programs use the single character with ASCII/ANSI code 13 as a "carriage
return", but Word uses the two-character combination of a 13 and a 10 (carriage
return and line feed) to represent a paragraph mark and displays them as a
single ¶ symbol. Because of some magic in the Replace programming, ^13 will
match both the single carriage returns and the true paragraph marks, and
replacing with ^p will make them all paragraph marks.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

 

[PamC via OfficeKB.com]

Thanks, but because the OP saw paragraph marks at the ends of all paragraphs,
we didn't need to find the line break character too.

Pam

But it will not replace manual returns entered with SHIFT+ENTER?
For those you will need to replace ^l (lower case L) or ^11 (eleven)
with ^p

This search & replace will change all the returns to Word paragraph
marks:

[quoted text clipped - 17 lines]