Password protect savedate field in Word 2002

[Louise]

I use a savedate field in the footer of numerous Word 2002 documents. The
documents need to be editable by coworkers, but I would like to be able to
password protect just the savedate field in the footer so that others cannot
delete or change it.

Any ideas?

Thanks,

 

[macropod]

Hi Louise,

You can protect the document header & footer by inserting a Section break at the start of the document, then protect the document
for forms and selecting only the first section for protection.

However, I doubt this will be very useful. Quite apart from the fact that protecting a document for forms places many limitations on
what editing can be done even in the unprotected sections, the fact remains that the value for the SAVEDATE field will automatically
update whenever the document is saved and, unless you also lock the field (Ctrl-F11), the displayed date will change next time the
document is opened/printed. About the most you'll have achieved is preventing the field from being deleted. Perhaps a CREATEDATE
field would be more suitable?

Cheers

 

[Jay Freedman]

I use a savedate field in the footer of numerous Word 2002 documents. The
documents need to be editable by coworkers, but I would like to be able to
password protect just the savedate field in the footer so that others cannot
delete or change it.

Any ideas?

Thanks,

What you ask for isn't possible.

You can use the macro technique in
http://www.word.mvps.org/FAQs/Customization/ProtectWord2000PlusHeader.htm to
prevent access to the entire footer (presuming the users allow macros to run),
but there's no way to protect a specific field.

 

[Louise]

This might be workable if I insert the savedate field in the HEADER and
protect just the header. I actually do want the date to update when saved.
The problem I'm having is people deleting the savedate and putting in a
different, hard date field, or even just typing in a date.

Thanks for the idea.
--
Louise

Hi Louise,

You can protect the document header & footer by inserting a Section break at the start of the document, then protect the document
for forms and selecting only the first section for protection.

However, I doubt this will be very useful. Quite apart from the fact that protecting a document for forms places many limitations on
what editing can be done even in the unprotected sections, the fact remains that the value for the SAVEDATE field will automatically
update whenever the document is saved and, unless you also lock the field (Ctrl-F11), the displayed date will change next time the
document is opened/printed. About the most you'll have achieved is preventing the field from being deleted. Perhaps a CREATEDATE
field would be more suitable?

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

I use a savedate field in the footer of numerous Word 2002 documents. The
documents need to be editable by coworkers, but I would like to be able to
password protect just the savedate field in the footer so that others cannot
delete or change it.

Any ideas?

Thanks,

 

[Louise]

That's what I was afraid of. Macropod has given me the idea for a possible
work-around that I'm going to work on.

Thanks