Pasting Text - Please Help! Driving me crazy

[Pam Besteder]

I have Office 2003

When I had 97, I could select text by dragging my mouse over it and then
paste in the new text. The next text would take on the font, color,
attributes, etc of the line on which I pasted the text.

Now with 2003, when I do that, it takes on the attributes of the line BELOW
where I want to paste the text. This is driving me crazy.

How can I stop this from happening?

Thanks

 

[Bob I]

Please see Help, Paste, for descriptions and options.

 

[Pam Besteder]

Hi Bob.
I already tried that. I went to Help before I came to this forum.

Can anyone else offer any suggestions?

 

[Bob I]

If you paste the text inside the "attributes" the text will take on
those attributes.

 

[Pam Besteder]

Hi Bob.

I don't know what you mean by inside the attributes.
I simply want to take some text, highlight what was there before, select
Ctrl-V or Edit paste and copy it in.

If I now in 2003 have to do an extra step by going to Paste Special and
choose "attributes" or something like that -- can you be more specific on
what it is I need to do.

Thanks
Pam

 

[Bob I]

Yes, one of the options in Paste Special is "Unformatted Text".

 

[Bob Buckland ?:-\)]

Hi Pam,

Word 2003's capabilities and optinos for text styling are increased
over those of Word 97 but some of what you're seeing may not
be from the feature changes.

If you're working in Print layout view, turn on the formatting
marks (paragraph mark on the toolbar), . If you're pasting over
a paragraph mark (i.e. replacing it) then the formatting of
the now existing paragraph (further down) may take over, if
your text you're copying contains a paragraph mark then that
can also affect formatting when pasting.

You can turn on the feature in Tools=>Options=>Edit
to [x] Show Paste options button and that will let you choose
to retain the source formatting, paste destination formatting
or plain text. You may also want to look at the other options
in that dialog tab including Formatting inconsistencies and
smart paste options.

===========
Hi Bob.

I don't know what you mean by inside the attributes.
I simply want to take some text, highlight what was there before, select
Ctrl-V or Edit paste and copy it in.

If I now in 2003 have to do an extra step by going to Paste Special and
choose "attributes" or something like that -- can you be more specific on
what it is I need to do.

Thanks
Pam >>
--
Let us know if this helped you,

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

Office 2003 Editions explained
http://www.microsoft.com/uk/office/editions.mspx

 

[Pam Besteder]

OK, Bob, I think I'm getting somewhere.

When I highlight a row, for example, it seems 2003 automatically INCLUDES
the paragraph marker at the end of that row. But, the formatting for that
paragraph marker isn't always the same as the next row (on which the pasted
content is now getting the formatting).

I realize that the paragraph marker is taking the formatting from the row
beneath it. Here's my updated question:

1. How do I tell 2003 NOT to use the formatting of the row beneath it?
2. How do I tell 2003 NOT to incorporate the paragraph maker when
highlighting text by dragging

 

[Opinicus]

1. How do I tell 2003 NOT to use the formatting of the
row beneath it?
2. How do I tell 2003 NOT to incorporate the paragraph
maker when
highlighting text by dragging

Can't answer question 2 but the following macro will paste
text in the clipboard without ANY formatting and accept
whatever formatting exists in the destination.

As the comment indicates, I associated it with
control-shift-V.

I am not the author of this.

<quote>
Sub PasteUnformatted()
'
' PasteUnformatted Macro
' Control shift V pastes the clipboard without formatting
Selection.PasteSpecial Link:=False, DataType:=wdPasteText,
Placement:= _
wdInLine, DisplayAsIcon:=False
End Sub
</quote>