Percent allocation using 2 calendars (On-call and Resource)

[Bud]

Percent allocation is the percentage of Resource calendar work availabilty
and WORK.

We use another calendar for on-call tasks and link that on-call calendar to
those tasks.

We than want MS Project to allocate around all the other tasks that the
resource can work on(Many small change requests, etc.) disregarding the
on-call time so that it can forecast WORK around the on-call. On-call can be
during the day.

On the resource calendar we make those on-call hours NON working. Lets say
we use 30 hours for on-call. When we do this the work availability becomes 10
hours on the resource calendar and than 10 hours becomes 100% from a percent
allocation point of view. Work now totals to 40 hours(On-call plus the other
10 hours for other work) which is what we want but the percent allocation is
400%.
We get around this by changing the units on each week per Resource.
This is all ok until the on-call changes and we need to re-do all this.

Is there any way to do this differently or to have MS Project add both
calendars work availability instead of just the resource availabilty?

We can't link these on-call tasks together with all these change requests.
Since these can start and stop all the time differently and the on-call tasks
with the particular resource is frozen. The specific resource will be on call
for a specific week.

 

[Mike Glen]

Hi Bud,

Welcome to this Microsoft Project newsgroup

I don't think this is a go-er as it stands. It seems to me that you are
trying to micro-manage. I would make an overall allowance for on-call and
then assign you resources with the remaining work. You could also do this
via each resource's calendar by reducing his working hours a lower figure
per day, or even via Tools/Oprions/Calendar change the definitions of a day
and week.

FAQs, companion products and other useful Project information can be seen at
this web address: http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on

Mike Glen
MS Project MVP
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