photo sizes 600kb phot increases doc by 3.2Mb

[Helpful Harry]

Hi Folks
I am running OS 9.2.2 and Office 98 on an iMac 350Mhz with 256 Meg Ram and
still have memory issues. The current problem is with inserting photos into
a Word document.
I have a document that is approx 40 kb (1 page) and insert a photo (600 kb)
and the resulting document is 3.2Mb, and after a couple more (600kb) photos
(@ 3.2 Mb a time) I have a massive that document that is too big to handle.

What have I done/can I do? Why is it so?

Digital photos are usually in JPEG format. That format uses compression
to squash the file size down, but when you place the image in Word it
gets converted to Word's own (probably cross-platform) format, which
can be bigger.

The two things you need to look at are the physcial size of the image
on-screen and it's resolution. Unfortunately digital cameras take
images at ridiculous resolutions / sizes (for desktop computer use) by
default and most people over-use a scanner's abilities - both resulting
in a waste of disk space and print times.

Photo size: If after placing the image in Word you're resizing it
smaller, then you should use an image editing application to scale the
image first (use Save As to keep the original image safe of course).
That will give a smaller file size for both the photo and the Word
file.

Resolution: There's little point in having any images at more than
300dpi (maximum!) if they're going to be printed at normal size or
smaller. Again use the image editing application to change the
resolution down. Very roughly images should be:
300dpi for laser printing
150dpi-200dpi for inkjet printing
72-100dpi for on-screen only use
Again Save As and you'll get a smaller file - MUCH smaller if you
trying to use something silly like 600dpi or 1200dpi.

You may already have an image editor application or perhaps got one
bundled free with your camera / scanner. If not try Graphic Convertor
at http://www.lemkesoft.com - it's free to try and reasonably priced if
you decide to keep using it.









Helpful Harry
Hopefully helping harassed humans happily handle handiwork hardships ;o)

 

[John Murrell]

Hi Folks
I am running OS 9.2.2 and Office 98 on an iMac 350Mhz with 256 Meg Ram and
still have memory issues. The current problem is with inserting photos into
a Word document.
I have a document that is approx 40 kb (1 page) and insert a photo (600 kb)
and the resulting document is 3.2Mb, and after a couple more (600kb) photos
(@ 3.2 Mb a time) I have a massive that document that is too big to handle.

What have I done/can I do? Why is it so?

Thanks
John

 

[JosypenkoMJ]

Hi Folks
I am running OS 9.2.2 and Office 98 on an iMac 350Mhz with 256 Meg Ram and
still have memory issues. The current problem is with inserting photos into
a Word document.
I have a document that is approx 40 kb (1 page) and insert a photo (600 kb)
and the resulting document is 3.2Mb, and after a couple more (600kb) photos
(@ 3.2 Mb a time) I have a massive that document that is too big to handle.

What have I done/can I do? Why is it so?

Thanks
John

It may be the way you are insering the picture into Word. I have OS
9.2.2. If I drag a .5 MB .jpg flle into a document, the document size
is about the same (actually shrinks a little). If I open the .jpeg file
with the program that made it and select all, copy, and then paste into
Word, the resultant document size becomes 4 MB in size.
The problem is when you copy a .jpeg picture to the clipboard, it's
converted to a .picture bitmap, which is large.
This problem occurs for other formats. The newer OS 9.2.2 likes to
copy everthing as bitmap. If I select, copy and paste a vector .pict
picture with PictureViewer, it converts it into a bitmap .pict
picture, which is annpying with vector made graphs, because lines
become staircases. JPEGView won't convert. The old OS 7.6 and
PictureViewer didn't do this conversion.

 

[Helpful Harry]

Thanks Harry,
Now that you tell me that it seems so obvious!!
Thanks again, John

The other way is when you're inserting the image (via Image from file)
you can use the "Link to File" option. That should leave the original
image on the hard drive and SHOULD not balloon the size of your Word
document - I haven't actually tried this with Word, but that's how it
should work and how it does work in proper desktop publishing software
like PageMaker.

BUT, if you use that option you have to remember to copy all the image
files as well as the Word document whenever you're transferring it
anywhere else. The easiest approach is to create a new folder "Work
Catalogue" (or whatever) and put all the images, or copies of them, and
the Word document inself in there, then you just need to transfer the
whole folder.



Helpful Harry
Hopefully helping harassed humans happily handle handiwork hardships ;o)

 

[JosypenkoMJ]

It may be the way you are insering the picture into Word. I have OS
9.2.2. If I drag a .5 MB .jpg flle into a document, the document size
is about the same (actually shrinks a little). If I open the .jpeg file
with the program that made it and select all, copy, and then paste into
Word, the resultant document size becomes 4 MB in size.
The problem is when you copy a .jpeg picture to the clipboard, it's
converted to a .picture bitmap, which is large.
This problem occurs for other formats. The newer OS 9.2.2 likes to
copy everthing as bitmap. If I select, copy and paste a vector .pict
picture with PictureViewer, it converts it into a bitmap .pict
picture, which is annpying with vector made graphs, because lines
become staircases. JPEGView won't convert. The old OS 7.6 and
PictureViewer didn't do this conversion.

Looking around further, I found out the reason why inserting .jpeg
files into a Word file blows up the file size is because an old version
of Word is being used. There is no file size increase with newer
versions.
Older versions of Word, such as 95 and 98, do not support .jpg
storage, nor do they support dragging .jpg files into a document
-Insert/picture/from file must be used instead. Word 98 converts .jpg
files to some much larger Word format, as Harry mentions above. Word 95
won't even allow inserting a .jpg picture, and thus only copy/paste can
be used.
Below are resultant file sizes for inserting a 1600 x 1200 pixel .51
MB file into a document for various methods of inserting the file
(columns will line up with Monoco or Courier font). The copy/paste via
clipboard files are large because the clipboard converts the picure to
bitmap.

Word Copy/paste Insert from file Drag file
_______________________________________________________________
95 6.2 MB
98 8.9 2.1
2001 4.9 .47 .47

 

[John Murrell]

Thanks Harry,
Now that you tell me that it seems so obvious!!
Thanks again, John