Pics & Textboxes in Mail Merge Template

[Sam B]

I am trying to do a mail merge into a Word template that
has a picture and a textbox at the top. Every time I do
the mail merge, the picture and the textbox are missing.
When I view the template directly, the picutre and
textbox only show up in the Web and Print Layout views,
not the Normal view. How can I get the graphic and
textbox contents to display properly?

Thanks,

Sam B

 

[Cindy M -WordMVP-]

Hi Sam,

I am trying to do a mail merge into a Word template that
has a picture and a textbox at the top. Every time I do
the mail merge, the picture and the textbox are missing.
When I view the template directly, the picutre and
textbox only show up in the Web and Print Layout views,
not the Normal view. How can I get the graphic and
textbox contents to display properly?

1. Which version of Word are we talking about

2. Is the picture saved in the document, or linked in?

3. Are you merging to the printer, or a new document?

4. Is this a catalog, letter or label type of merge?

5. Are these graphical elements in the body of the
document, or in the header/footer?

Note: Anything with "textflow" formatting will not show up
in the Normal or the Outline view. This is by design. The
purpose of the Normal view is to optimize text-input. Since
repagination and page layout can slow things down
(especially on older systems, such as those in use 10 years
ago), Normal only shows text elements.

In order to show a graphic in the Normal view, it must be
inline with the text. Text in a "box element" will be
visible in the Normal view if you convert the textbox to a
FRAME.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update
Sep 30 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by e-mail

 

[Sam B]

Thanks for the quick reply, Cindy! I am using Office XP
Pro. The picture and textbox were copied and pasted into
the document body (not the header/footer) so I assume
they are part of the document and not linked. How do I
verify this? I am merging with a letter to a new
document, but Outlook's mail merge seems to merge to a
new document regardless of what settings you pick.

Just to clarify, the Normal/Web/Print layout comments I
made only apply when I view the template directly. The
graphic and textbox are missing in all views after doing
an Outlook mail merge. I tried changing the graphic
properties to be inline with text. I even tried cutting
the text out of the textbox and pasting it to the right
of the graphic. I was still unable to get the graphic or
text to appear after an Outlook mail merge.

 

[Guest]

Cindy, I think the mail merge is working okay now. I'm
still having problems with the Letter Wizard, but I'll
put that in another post.