Planed usage of resources on non working dates

[Sergio]

Hi,
The usual working time for our resources is M-F 9-18.
We have seted up our enterprise calendar acountng for national holidays,
religious holidays, etc. There are some exceptions thou.
We have tasks in some projects that MUST be performed in enterprise non
working time.
Is there any way (via permissions, etc) for a user to modify its resources
calendar to handle this exceptions or this is only possible for the
administrator?

Thanks,
Sergio

 

[Dale Howard [MVP]]

Sergio --

Ask your Project Server administrator to create a custom enterprise calendar
with the alternate working schedule. You can then apply this calendar as a
task calendar by performing the following steps:

1. Select all tasks needing the alternate working schedule
2. Click the Task Information button on the Standard toolbar
3. Select the Advanced tab
4. Set the Calendar value to the calendar containing the alternate working
schedule
5. Select the "Scheduling ignores resource calendars" option
6. Click OK

Hope this helps.

 

[Gary L. Chefetz [MVP]]

Sergio:

The best way to do this is to define a new calendar with this period defined
as non-standard working time. Then apply the calendar to the task selecting
the checkbox that scheduling ignores the resource calendar. This allows the
scheduling engine to assign the resource outside their normal working hours.

 

[Sergio]

Gary, Dale

Thanks for your anwers.

I´ve been "designated" as the project administrator! ;-)
May I create an "Alternate Calendar" and set all exceptions on it. I´m
trying to avoid creating a new calendar for every project.
The logic is: default working time -> default enterprise calendar
exceptions -> exceptions enterprise calendar
So there will be only two calendars

 

[Dale Howard [MVP]]

Sergio --

Yes, that would be the right approach. Create this Alternate Calendar in
the Enterprise Global file. Then teach your PM's how to apply a task
calendar using this calendar as a schedule override. Hope this helps.