Please help! - Phantom numbering is killing me

[Roscoe]

OK, I can NOT figure out why this is happening.

First, I built template with outline-numbered headings. I also built
unnumbered body text styles to line up margin-wise with each numbered
heading. Template is fine even with the issue I am about to describe.

I then created a new document based on that template.

Now, suddenly, every time I open the new document, all paragraphs with
"Body Text 5" are numbered (don't want that). Style in the document
says they should be, but same style in the template is not numbered
(correctly).

First fix: I "un" number, update the style and save. I reopen, numbers
are back.

Second fix: I copied good style from template to overwrite bad style in
document. Reopened document, numbers came back.

If I turn off option to "automatically update document styles", numbers
don't come back. Yet it's the style in the template that is correct.

I Reset all bullets and numbering galleries except the one I use,
thinking the "body Text 5" must somehow gotten linked to a gallery.
Nope, still renumbers.

I reattached the template and the numbers are fine. I reselect the
option to "automatically update document styles" and then numbers
reappear.

What in Sam's hill is going on here? What's with these phantom
numbers? Have I discovered a new bug or rediscovered an old one?

Any help would be greatly appreciated!

Roscoe

 

[Charles Kenyon]

See: How to create numbered headings or outline numbering in your Word
document
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. (For
bullets see http://www.shaunakelly.com/word/bullets/controlbullets.html, the
subject is related.) Unless you followed these steps, exactly, you will run
into problems like those you are seeing.

This is based on ...

Word's Numbering Explained
http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm

Additional information you may find useful or need is at:

How to Create a Template, Part II
http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm

Legal Numbering
http://www.addbalance.com/usersguide/numbering.htm

Seven Laws of Outline Numbering
http://www.microsystems.com/fra_sevenlawsofoutlinenumbering.htm

The following are some discussions on the Microsoft newsgroups on numbering:
Nightmare on ListNumbering Street <URL:
http://groups.google.com/groups?hl=en&lr=&safe=off&th=9e790fa7ed2886b3,18&ic=1>
The Joy of Lists <URL:
http://groups.google.com/groups?hl=en&lr=&safe=off&th=811287ebce8fc203,15&ic=1>
Relinking ListTemplates <URL:
http://groups.google.com/groups?hl=en&lr=&safe=off&th=2350746054c838e,12&ic=1>
Outline numbering: restart doesn't restart <URL:
http://groups.google.com/[email protected]#p>
Format Doesn't "Hold" <URL:
http://groups.google.com/[email protected]#p>
(above list compiled by Dave Rado, Word MVP)

ListNumbering Street Revisited <URL:
http://groups.google.com/groups?hl=en&safe=off&th=57df77857e4993ce>


--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide




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This message is posted to a newsgroup. Please post replies
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from my ignorance and your wisdom.

 

[Stefan Blom]

Make sure that numbering is correctly set up as explained at
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html.

And verify that the settings for non-numbered paragraphs is correct.

Specifically, check the problematic Body Text 5 style. Are you sure
that it has no numbering (Modify Style dialog box: click Format
button, then click Numbering)? Is it based on another paragraph
(possibly a numbered one)? If so, setting the base style to "(no
style)" could be worth trying.

However, note that "Automatically update document styles" (in Tools |
Templates and Add-Ins) can be less reliable with numbered styles.
You may have to keep it turned off, to get the desired formatting.

--
Stefan Blom
Microsoft Word MVP


in message
news:[email protected]...

 

[Roscoe]

Actually, the style does say "numbered", but the problem is I keep
removing that and it keeps coming back. The original style in the
template is not numbered, so it makes no sense. The only way I can
stop it is to turn off the buggy "Automatically update document styles"
option. Of course now, as I work on the document I find myself
modifying the styles that I would prefer be in the template, so I have
to make every change twice, one in each document.

Maybe with the new Word and the XML format they will fix these
problems...

 

[Margaret Aldis]

My guess is that the numbering is coming back from a list template (attached
to one of the other styles) that links a numbering level to your Body Text
5. This might be lurking in your template (in which case you won't be able
to get rid of it without creating a fresh template from New) but it's
possible you might get relief if you reset all the panes in Format > Bullets
and Numbering.

Most people seem to confirm that if they set up outline numbering carefully
*in the template* following Shauna's instructions to the letter, then it is
possible to update numbered styles from template. (In Word 97, you needed to
use VBA to get the linkages to stay put.) I don't believe you can get away
with writing numbered styles *back* to template from documents (from Style

Modify) though - if you do this you get generally get disconnected outline

numbering.

I'd give this one more go with a reset B&N gallery and with the outline
numbering modified in the template (working from top level style only, and
checking each level is attached to correct styles only). You could also try
using the Organizer to bring the styles in, but in that case do the copy 3
times (to hit all the potential style cascading and list template
dependencies).