Please help with Loop

[AccessHelp]

Hi,

I have a code to save an Excel sheet into a specific name to a drive. Then
if the file exists, my code prompts the user to overwrite the existing file
or to create a new file. When the user chooses to create a new file, I want
the new files increment by 1 (e.g. test1.xls, test2.xls, etc.).

Can someone help me with the code to create those new files by incrementing
1? Can you also limit the new file up to 10 (e.g. test10.xls)? Then prompt
the user with a message that you have exceeded the limit.

Please help.

Thanks.

 

[OssieMac]

Hi,

This is code that I wrote for someone else on this forum. It automatically
increments the number for the save. I have added a msgbox to terminate the
process if the number of saves exceeds the required number (currently set at
3 for testing). You will need to do a little more with what you want to do if
the number of saves is exceeded.

Sub Save_As_NewName()
Dim strInitName As String
Dim strNewName As String
Dim intAppend As Integer
Dim myFile As String
Dim strPath

'Set the next line to required file path
strPath = Application.DefaultFilePath
'Note next two variables start with same value
strInitName = strPath & "\Book1"
strNewName = strInitName


Do
'Dir function searches for the file description
'which has been concatenated from strNewName
'plus the file extension (First search is for
'"C:\Book1.xls")
'if file found then myFile = filename so
'therefore it exists. If not found then myFile
'is empty or = ""

myFile = Dir(strNewName & ".xls")

'If myFile is not empty then increment intAppend
'and concatenate it with strInitName and save the
'concatenated string to strNewName so on the first
'loop strNewName would become "C:\Book11".
'Note that strInitName remains unchanged.
'On the next loop if "C:\Book11" exists then
'strNewName would become "C:\Book12".
If myFile <> "" Then
intAppend = intAppend + 1
strNewName = strInitName & intAppend
End If
If intAppend > 3 Then
MsgBox "Already " & intAppend & _
" saves of this file" & Chr(13) & _
"Processing terminated"
'Insert your code here to handle the
'excessive saves.
End
End If

'Next line will cause the code to loop if myfile
'is not empty. If myFile is empty then it has not
'found the most recent strNewName therefore it does
'not exist and can be used as the new file name.

Loop While myFile <> ""

ActiveWorkbook.SaveAs Filename:= _
strNewName, FileFormat _
:=xlNormal, Password:="", WriteResPassword:="", _
ReadOnlyRecommended:= _
False, CreateBackup:=False

End Sub

Regards,

OssieMac

 

[AccessHelp]

Hi OssieMac,

Thank you very much for your help. Your code works perfectly.

Thanks again.