Post mailmerge file conversion

[bhokey]

Here is my setup...
I have completed a mailmerge and have 1 file with 603 pages in it. I
need to somehow take this file and create 603 indivdual files, each
with one page. The name of each file should be the same as one of my
merge fields (in this situtation "Case_Number") I have tried the MS
article at this link ---> http://support.microsoft.com/?kbid=216845
which is close but it opens 603 instances of Word, each with a file
name of "DocumentX.doc" (X=1-603) Is there some way to do this
programatically?

Thanks mucho

Brad

 

[Doug Robbins]

Hi Brad,

Here's a method that I have used that involves creating a separate
catalog type mailmerge maindocument which creates a word document containing
a table in each row of which would be your data from the database that you
want to use as the filename.

You first execute that mailmerge, then save that file and close it. Then
execute the mailmerge that you want to create the separate files from and
with the
result of that on the screen, run a macro containing the following code
and when the File open dialog appears, select the file containing the table
created by the first mailmerge

' Throw Away Macro created by Doug Robbins
'
Dim Source As Document, oblist As Document, DocName As Range, DocumentName
As String
Dim i As Long, doctext As Range, target As Document
Set Source = ActiveDocument
With Dialogs(wdDialogFileOpen)
.Show
End With
Set oblist = ActiveDocument
Counter = 1
For i = 1 To oblist.Tables(1).Rows.Count
Set DocName = oblist.Tables(1).Cell(i, 1).Range
DocName.End = DocName.End - 1

'Change the path in the following command to suit where you want to save
the documents.
DocumentName = "I:\WorkArea\Documentum\" & DocName.Text
Set doctext = Source.Sections(i).Range
doctext.End = doctext.End - 1
Set target = Documents.Add
target.Range.FormattedText = doctext
target.SaveAs FileName:=DocumentName
target.Close
Next i


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Hope this helps,
Doug Robbins - Word MVP