The addressblock doesn't give you a lot of control over the formatting.
You can use alt-F9 to reveal the ADDRESSBLOCK field codes.
You should see various "address elements" such as <<_CITY_>>. Where you see
punctuation such as "," /inside/ the << >>, that punctuation should only be
applied when (e.g.) _CITY_ is non-blank. When you see punctuation /outside
the << >>, that punctuation should always appear.
So in theory you can get rid of most punctuation by removing it from within
the ADDRESSBLOCK. Unfortunately
a. you can edit the ADDRESSBLOCK content directly, but if you ever use
Word's standard features to alter the content of the ADDRESSBLOCK or modify
the field mappings, Word will re-impose a standard ADDRESSBLOCK layout and
overwrite your changes
b. some punctuation may be inserted by ADDRESSBLOCK (as far as I know, it
is only in the first line) whatever you do.
The alternative is to use individual field codes { MERGEFIELD city } or
whatever, nested within IF fields if you need to include some fields
conditionally.
I don't know the rules for address layout everywhere (I am in the U.K.) but
if you are in the U.S.A. I find it slightly strange that your mal sorting
company would not recognise
a. punctuation in address lines submitted by (e.g.) your customers, who
ought to know their own addresses
b. punctuation in the City, State ZIP line (which seems until fairly
recently to have had a comma as standard, and I must say I thought it was a
USPostal Service Standard, but maybe not)
--
Peter Jamieson
tari said:
Hi everyone,
I use mail merge nearly daily for canvassing & was just notified by my
mail sorting company that I can no longer use punctuation in the address
block as the new sorting machines don't recognize punctuation....I can't
find a way to remove it in the address block, any ideas????? Thanks & I'll
surf your problems to see if I can help you with any problems....thanks
again!! Tari
