PowerPoint File Size - Increases

[LKH]

I'm working with someone else's PPT presentation and trying to decrease the
file size - resizing text boxes (making them a closer fit to the wording),
cutting and pasting the pictures as .jpegs, etc. But everytime I save the
file, it increases. Just cutting a picture and pasting it as a .jpeg
actually increases the file size. At first we thought it was because the
PPTs were created in Office 2003 and I was using 2000. Now I'm using 2003 and
the same thing continues to occur. What can be done to stop this?

 

[Lou]

Save it as another file name e.g v2 (version2) this should help reduce size

Also Format shape has an option to reduce resolution which will reduce file
size

always remember to keep an original version of your file just in case
hope this helps
Lou

 

[Sonia]

Go to Tools > Options > Save and turn off "Fast Save". Then save the
presentation to a new name and compare the old file to the new one. You should
see a size reduction.
--

Sonia Coleman
Microsoft PowerPoint MVP Team
Autorun Software, Templates and Tutorials
http://www.soniacoleman.com

 

[LKH]

I've saved as a different name - no change. Turning off AutoSave has helped
as well as compressing all of the photos. But I don't understand what's the
driving factor here for the filesize to otherwise keep increasing....

 

[Sonia]

Turning of "Save AutoRecover" won't cause a change. Have you turned off "Fast
Saves"?
--

Sonia Coleman
Microsoft PowerPoint MVP Team
Autorun Software, Templates and Tutorials
http://www.soniacoleman.com

 

[LKH]

Yes...I realized I typed the wrong thing after I posted.

 

[Echo S]

My guess is that Fast Saves is the driving factor here. But check Why are my
PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm for a more thorough treatment
of the subject.

 

[John O]

But I don't understand what's the

driving factor here for the filesize to otherwise keep increasing....

Pasting increases file size, especially with jpgs. If you *insert* the jpgs
(via Insert > picture > from file) you're more likely to see the file size
decrease.

I think I read in this group--today--that pasted images don't compress with
Ppt's compress tool. Is that right?

-John O

 

[LKH]

FastSave is off and I still get increases when doing things I think should
decrease the file size. It almost seems like there is some type of behind
the scenes 'tracking' that gets updated and then increases the file size (can
you tell I'm frustrated??) I have gone to PPTools, downloaded and used the
Optimizer - took a 4mb file down to a 3mb file! Just need to get the office
to purchase it... Microsoft should handle it's own file creations and
optimizing them. Thanks for your help!

My guess is that Fast Saves is the driving factor here. But check Why are my
PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm for a more thorough treatment
of the subject.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

I've saved as a different name - no change. Turning off AutoSave has helped
as well as compressing all of the photos. But I don't understand what's the
driving factor here for the filesize to otherwise keep increasing....

 

[Echo S]

It could be the send for review stuff, or it could be OLE objects, or it
could be a number of things.

Take a few minutes to read through that link -- I suspect it will help you
nail down the culprit.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

FastSave is off and I still get increases when doing things I think should
decrease the file size. It almost seems like there is some type of behind
the scenes 'tracking' that gets updated and then increases the file size (can
you tell I'm frustrated??) I have gone to PPTools, downloaded and used the
Optimizer - took a 4mb file down to a 3mb file! Just need to get the office
to purchase it... Microsoft should handle it's own file creations and
optimizing them. Thanks for your help!

My guess is that Fast Saves is the driving factor here. But check Why are my
PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm for a more thorough treatment
of the subject.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

I've saved as a different name - no change. Turning off AutoSave has helped
as well as compressing all of the photos. But I don't understand

what's
the

driving factor here for the filesize to otherwise keep increasing....

:

Save it as another file name e.g v2 (version2) this should help

reduce
size

Also Format shape has an option to reduce resolution which will

reduce
file

size

always remember to keep an original version of your file just in case
hope this helps
Lou

:

I'm working with someone else's PPT presentation and trying to decrease the
file size - resizing text boxes (making them a closer fit to the wording),
cutting and pasting the pictures as .jpegs, etc. But everytime I

save
the

file, it increases. Just cutting a picture and pasting it as a ..jpeg
actually increases the file size. At first we thought it was

because
the

PPTs were created in Office 2003 and I was using 2000. Now I'm

using
2003 and

the same thing continues to occur. What can be done to stop this?

 

[LKH]

Thank you! It's time-consuming - copying image to another software product,
having to save it as a file, then in PPT inserting from a file - BUT, it does
decrease the file size!!

 

[Bill Dilworth]

You are correct.

If the object comes over as an OLE object than PowerPoint does not compress
it (using the picture compression tool). Basically, PowerPoint does not
recognize OLE objects (often the result of simple cut & paste from a
graphics program or internet site) as pictures.


--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
billdilworth.mvps.org
-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_-_
yahoo2@ Please read the PowerPoint
yahoo. FAQ pages. They answer most
com of our questions.
www.pptfaq.com
..
..

 

[John O]

Thank you! It's time-consuming - copying image to another software
product,

having to save it as a file, then in PPT inserting from a file - BUT, it does
decrease the file size!!

Cool! Your welcome! IMO pasting is great for a few images, and when the pres
isn't being sent anywhere, but when you're doing major optimization it
becomes a problem. As Bill noted, pasted images (OLE) are treated
differently...a pasted jpg is essentially turned into a bmp file...as big as
image files can get, almost.

-John O

 

[LKH]

Went to the PPTools site and downloaded the demo of their Optimizer. WOW -
what a huge difference it made in the size of my powerpoint files. Was able
to get my company to purchase 2 licenses. THANK YOU!

My guess is that Fast Saves is the driving factor here. But check Why are my
PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm for a more thorough treatment
of the subject.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

I've saved as a different name - no change. Turning off AutoSave has helped
as well as compressing all of the photos. But I don't understand what's the
driving factor here for the filesize to otherwise keep increasing....

 

[Echo S]

Great, glad to hear it!

--
Echo [MS PPT MVP]
http://www.echosvoice.com

Went to the PPTools site and downloaded the demo of their Optimizer. WOW -
what a huge difference it made in the size of my powerpoint files. Was able
to get my company to purchase 2 licenses. THANK YOU!

My guess is that Fast Saves is the driving factor here. But check Why are my
PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm for a more thorough treatment
of the subject.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

I've saved as a different name - no change. Turning off AutoSave has helped
as well as compressing all of the photos. But I don't understand

what's
the

driving factor here for the filesize to otherwise keep increasing....

:

Save it as another file name e.g v2 (version2) this should help

reduce
size

Also Format shape has an option to reduce resolution which will

reduce
file

size

always remember to keep an original version of your file just in case
hope this helps
Lou

:

I'm working with someone else's PPT presentation and trying to decrease the
file size - resizing text boxes (making them a closer fit to the wording),
cutting and pasting the pictures as .jpegs, etc. But everytime I

save
the

file, it increases. Just cutting a picture and pasting it as a ..jpeg
actually increases the file size. At first we thought it was

because
the

PPTs were created in Office 2003 and I was using 2000. Now I'm

using
2003 and

the same thing continues to occur. What can be done to stop this?

 

[GatorLHA2]

I have found that both in Word and Powerpoint when you insert a .JPG file it
gets converted to a .BMP, I then have to copy the picture to "Paint" where it
shows up as a .BMP, save it as a .JPG and cut and paste it back into the Word
or Powerpoint file, and delete the old BMP picture.
HOW do I prevent the conversion of JPG's to BMP's. This as resulted in PPT
files of 30megs or larger with the BMPS which are reduced to a few hundred
K's after the time consuming process of converting each picture back to a JPG.
Thanks
Gator

 

[Geetesh Bajaj]

If you are uing PowerPoint 2002 or 2003, you can use the Compress Pictures
option.


--
Geetesh Bajaj, Microsoft PowerPoint MVP
PowerPoint Notes: http://www.indezine.com/notes
Free Templates:
http://www.indezine.com/powerpoint/templates/freetemplates.html

 

[GatorLHA2]

I wouldn't rely on Paint to tell you what PowerPoint's storing internally.
On the other hand, if you're copy/pasting images from Paint or other programs into
PowerPoint, they're being stored in PPT as OLE objects, which do use BMPs for
images.

If you use Insert, Picture, From File to insert your JPGs into PPT, they stay JPGs
inside the PPT file.


-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

Thanks for the fast response.
I use insert picture from file using .jpegs and the same thing happens. The size of the file goes up dramatically.

 

[Geetesh Bajaj]

Are you using large megapixel images from a digital camera or high-res
scans?


--
Geetesh Bajaj, Microsoft PowerPoint MVP
PowerPoint Notes: http://www.indezine.com/notes
Free Templates:
http://www.indezine.com/powerpoint/templates/freetemplates.html

The size of the file goes up dramatically.

 

[LKH]

Someone within this discussion lead me to PPTools web site. I tried the free
download and it works great to decrease the file size! Got my company to buy
me a version and I love it! Thanks for the info!