PowerPoint makes changes to All files with in an HTML Support Folder

[Phillip M. Jones, CE.T.]

I made a large presentation I up loaded to a website as a Website file.

I made the presenation saved as website file. it createa support folder that has to
be uploaded as well.

Then after testing the uploaded presentaion I discovered three files were cut off at
the top and needed resizing.

So I went back into PP, adjested the size of the 3 photo's (slides) to fit screen in
web browser. I resaved the presentation again as HTML.

when I openned the support instead of changing just the affected slides and the
necessary files to run the viewer to account for changes. It changed "every last
file". This required extensive reloading of the "entire" HTML file The Support
Folder contents. And there were two copies of the PPT file one inside and one
outside the support file where the HTML file was.

This would not be a problem with a five or ten picture presentation but I had 101
slides and ended up with 640 support files.

Anyone know the reason for this. The PPT files alone were 28.6 mb

I used phoyos from two differen Digital Cameras shot using 72dpi setting onm both.
--
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Martinsville Va 24112-1809 |[email protected], ICQ11269732, AIM pjonescet
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[Steve Rindsberg]

when I openned the support instead of changing just the affected slides and the

necessary files to run the viewer to account for changes. It changed "every last
file". This required extensive reloading of the "entire" HTML file The Support
Folder contents.

PowerPoint doesn't track the changes you make to a presentation so it has no way of
knowing whether you've changed nothing, a comma on one slide, a picture on five slides
or every slide in the presentation between the last time you edited it and now. For
that reason, the only thing it CAN do is regenerate all of the HTML and related files
each time you save as web pages.

If you knew which of the files related to the slides that changed, you could have
uploaded only them; the other files will have new dates but will have the same content
as the originals. Alas, there's no simple way to figure this out, so I'm afraid you're
stuck uploading the whole works each time, unless you can work out a way to compare the
file contents between old and new versions. There may be utility software that can do
this for you.

--
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
Featured Presenter, PowerPoint Live 2004
October 10-13, San Diego, CA www.PowerPointLive.com
================================================

 

[Phillip M. Jones, CE.T.]

PowerPoint doesn't track the changes you make to a presentation so it has no way of
knowing whether you've changed nothing, a comma on one slide, a picture on five slides
or every slide in the presentation between the last time you edited it and now. For
that reason, the only thing it CAN do is regenerate all of the HTML and related files
each time you save as web pages.

If you knew which of the files related to the slides that changed, you could have
uploaded only them; the other files will have new dates but will have the same content
as the originals. Alas, there's no simple way to figure this out, so I'm afraid you're
stuck uploading the whole works each time, unless you can work out a way to compare the
file contents between old and new versions. There may be utility software that can do
this for you.

--
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
Featured Presenter, PowerPoint Live 2004
October 10-13, San Diego, CA www.PowerPointLive.com
================================================

What a "rotten" system! I realize there are not nearly as many things to track in
excel or word. but you do have some way of tracking changes.

While if you have a few slides its not difficult to upload the files. but when you
get to large presentations, like I had. Just changing 3 slides in my presentation
increased the number of support files from 540 files to 640 files.

Microsoft needs to work on improvments that would identify only the files changed so
that you only need to upload those files.

--
---------------------------------------------------------------------------
Phillip M. Jones, CET |MEMBER:VPEA (LIFE) ETA-I, NESDA,ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112-1809 |[email protected], ICQ11269732, AIM pjonescet
---------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://home.kimbanet.com/~pjones/birthday/index.htm>
<http://vpea.exis.net>

 

[Steve Rindsberg]

What a "rotten" system! I realize there are not nearly as many things to track in

excel or word. but you do have some way of tracking changes.

Even so, there's no way to track changes as exported to HTML in Word or Excel. The same
problem would apply there, I'm fairly sure. What it really needs, IMO, is a way to let the
human in charge tell the app to export just the slides that've changed. Our PPT2HTML addin
allows this, but sorry to say, it only works in Windows.

While if you have a few slides its not difficult to upload the files. but when you
get to large presentations, like I had. Just changing 3 slides in my presentation
increased the number of support files from 540 files to 640 files.

That does sound buglike to me.

It's almost a sure thing that a lot of those files aren't necessary. PowerPoint may be
generating random filenames for some of the misc image and other files it exports, meaning
that it'd likely create a new set of filenames each time, but wouldn't delete any of the old
ones.

If nothing else, in the future you might want to delete the support folder for your html
presentation before re-saving it as HTML. Yep, it shouldn't be necessary to do it, but it
sure beats uploading all that excess baggage to your site.

 

[Phillip M. Jones, CE.T.]

Even so, there's no way to track changes as exported to HTML in Word or Excel. The same
problem would apply there, I'm fairly sure. What it really needs, IMO, is a way to let the
human in charge tell the app to export just the slides that've changed. Our PPT2HTML addin
allows this, but sorry to say, it only works in Windows.




That does sound buglike to me.

It's almost a sure thing that a lot of those files aren't necessary. PowerPoint may be
generating random filenames for some of the misc image and other files it exports, meaning
that it'd likely create a new set of filenames each time, but wouldn't delete any of the old
ones.

If nothing else, in the future you might want to delete the support folder for your html
presentation before re-saving it as HTML. Yep, it shouldn't be necessary to do it, but it
sure beats uploading all that excess baggage to your site.

Thanks for the info. since this is a type project that only happens infrequently, I
just deal with it.

--
---------------------------------------------------------------------------
Phillip M. Jones, CET |MEMBER:VPEA (LIFE) ETA-I, NESDA,ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112-1809 |[email protected], ICQ11269732, AIM pjonescet
---------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://home.kimbanet.com/~pjones/birthday/index.htm>
<http://vpea.exis.net>