PowerPoint slides as pictures into Word

[linoliv]

Didn't know whether to post this in Word or PowerPoint group.

I have to make workbooks out of PowerPoint slides, up to 80 at a time. The
slides usually have text underneath them. Unfortunately, most of my slides
have a v.dark background and the only way I can insert them as legible
pictures is to have a duplicate presentation, with a white background theme
and black text/lines. I've found they have to be copied and pasted as
pictures individually (or png in 2007) due to end file size. I was hoping
that pasting from slide sorter when in b&w or greyscale view in 2007 might
paste as OK without the need for a duplicate set of slides, but no such luck,
they still get pasted in Word in colour.

Any ideas would be much appreciated - doing alterations once the two sets of
slides are done risks errors.

Many thanks.

 

[linoliv]

PS. Forgot to mention, I've tried creating a pdf file in greyscale (printing
to a "pdf printer") from the slides. Easy to do, but unless it's in v.high
quality (in which case the file size is huge), the quality just isn't there
compared to slides as a pics/pngs and I have to resize individually. This
takes a while with 80 slides and distorts the workbook until they are all
resized.
Thanks.

 

[Graham Mayor]

While I cannot see an immediate answer to your coloured background issue to
which end I have cross posted to the Powerpoint group (unless the export of
the outline would work for you) copying and pasting individual slides to a
Word document seems unnnecessarily laborious when Powerpoint provides tools
to do this automatically. In Powerpoint 2007 - Office Button > Publish >
Create Handouts in Microsoft Office Word. This creates a document containing
all the images as pngs (or links) one to a page. It would not then be too
much of a stretch to use a Word macro to format the images to the required
size and put two to a page e.g. something along the lines of

Dim oRng As Word.Range
Set oRng = ActiveDocument.Range
With oRng
.Style = "Normal"
With .Find
.Text = "^m"
.Replacement.Text = ""
.Wrap = wdFindStop
.Execute Replace:=wdReplaceAll
End With
With .Find
.Text = "(Slide [0-9]{1,})^13"
.Replacement.Text = "\1"
.Replacement.Style = "Heading 1"
.MatchWildcards = True
.Wrap = wdFindStop
.Execute Replace:=wdReplaceAll
End With
For i = .InlineShapes.Count To 1 Step -1
With .InlineShapes(i)
.Height = 302.45
.Width = 403.35
End With
Next i
End With

http://www.gmayor.com/installing_macro.htm
--
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Graham Mayor - Word MVP


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[grammatim]

I only used PPT once, and that was PPT2003, but it let me put lots of
slides on one page -- IIRC 9, or 3x3, was the largest number where
they remained legible. Has that option been removed?

While I cannot see an immediate answer to your coloured background issue to
which end I have cross posted to the Powerpoint group (unless the export of
the outline would work for you) copying and pasting individual slides to a
Word document seems unnnecessarily laborious when Powerpoint provides tools
to do this automatically. In Powerpoint 2007 - Office Button > Publish >
Create Handouts in Microsoft Office Word. This creates a document containing
all the images as pngs (or links) one to a page. It would not then be too
much of a  stretch to use  a Word macro to format the images to the required
size and put two to a page e.g. something along the lines of

Dim oRng As Word.Range
Set oRng = ActiveDocument.Range
With oRng
    .Style = "Normal"
    With .Find
        .Text = "^m"
        .Replacement.Text = ""
        .Wrap = wdFindStop
        .Execute Replace:=wdReplaceAll
    End With
    With .Find
        .Text = "(Slide [0-9]{1,})^13"
        .Replacement.Text = "\1"
        .Replacement.Style = "Heading 1"
        .MatchWildcards = True
        .Wrap = wdFindStop
        .Execute Replace:=wdReplaceAll
    End With
    For i = .InlineShapes.Count To 1 Step -1
        With .InlineShapes(i)
            .Height = 302.45
            .Width = 403.35
        End With
    Next i
End With

http://www.gmayor.com/installing_macro.htm
--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor -  Word MVP

My web sitewww.gmayor.com
Word MVP web sitehttp://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Didn't know whether to post this in Word or PowerPoint group.

I have to make workbooks out of PowerPoint slides, up to 80 at a
time.  The slides usually have text underneath them.
Unfortunately, most of my slides have a v.dark background and the
only way I can insert them as legible pictures is to have a duplicate
presentation, with a white background theme and black text/lines.
I've found they have to be copied and pasted as pictures individually
(or png in 2007) due to end file size. I was hoping that pasting from
slide sorter when in b&w or greyscale view in 2007 might paste as OK
without the need for a duplicate set of slides, but no such luck,
they still get pasted in Word in colour.

Any ideas would be much appreciated - doing alterations once the two
sets of slides are done risks errors.

 

[CyberTaz]

Have you considered just creating a second set of Masters in the PPt file
designed for output without the background plus whatever other adjustments
are necessary for legibility? Then use Graham's suggestion re Office Button>
Publish> Create Handouts in 2007 or File> Send To> Word in 2003. You can
then switch back & forth between Masters as necessary.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[Beth Melton]

Oh the Design tab in PPT you should be able to change the Slide Background
to a lighter color under Background Styles. This will switch the theme
colors from a dark background with light text to a light background with
dark text. Then as Graham suggested, click the Office Button, point at
Publish, then click Create Handouts in Microsoft Office Word.

The catch here, of course, is if you manually formatted your slides instead
of using the Masters for your formatting preferences. However, you can reset
the slides so they follow the masters and then make your formatting changes
in the Slide Masters.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton
What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

Guides for the Office 2007 Interface:
http://office.microsoft.com/en-us/training/HA102295841033.aspx

 

[Beth Melton]

I only used PPT once, and that was PPT2003, but it let me put lots of
slides on one page -- IIRC 9, or 3x3, was the largest number where
they remained legible. Has that option been removed?

I suspect you're thinking about printing handouts (which hasn't changed)
instead of sending the slides to Word.
--
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton
What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

Guides for the Office 2007 Interface:
http://office.microsoft.com/en-us/training/HA102295841033.aspx

 

[grammatim]

Right -- that's what Graham suggested as the basic way to do it.

 

[Suzanne S. Barnhill]

Not to mention that you can print the slides, speaker notes, or handouts in
B&W.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Echo S]

Send to Word doesn't work in B/W or Grayscale View anymore. It hasn't since
PPT 2000, and I *still* miss it. Microsoft doesn't seem to understand that,
yes, people do still work in black and white. <sigh>

Anyway, when I've been in your position, I usually just create an alternate
color scheme of blacks and whites and apply that before using Send to Word.
PPT 2007 has a grayscale color scheme built in. You can find it on the
Design tab under the Colors button. If you follow your slide color scheme
when creating your file, mapping to the grayscale color scheme goes pretty
smoothly.

For information on color schemes in general, see
http://www.echosvoice.com/colorschemes.htm (This is for 2003, but the
principle is still the same.)

Oh, in 2007, File | Send to Word is located at Office Button | Publish |
Create Handouts in Word.

The other option is to save as PDF. You'd save the Notes Pages, which will
show your speaker notes. Choose Office Button | Save As | PDF or XPS. Click
Options and choose Notes Pages in the "Publish What" box. Then OK your way
out.

Nuts. Save as PDF also doesn't give you a way to specify black and white or
grayscale. You still have to apply the grayscale color scheme. Microsoft is
*determined* to give us color, isn't it? Argh!

If you have another PDF printer driver, you could use Office Button | Print
and select that PDF driver. Then, lower in the box, choose Notes Pages in
the "print what" box and grayscale (or black and white) in the
Color/Grayscale box. http://www.rdpslides.com/psfaq/FAQ00008.htm lists a lot
of free and inexpensive PDF drivers you could try.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx

While I cannot see an immediate answer to your coloured background issue
to which end I have cross posted to the Powerpoint group (unless the
export of the outline would work for you) copying and pasting individual
slides to a Word document seems unnnecessarily laborious when Powerpoint
provides tools to do this automatically. In Powerpoint 2007 - Office
Button > Publish > Create Handouts in Microsoft Office Word. This creates
a document containing all the images as pngs (or links) one to a page. It
would not then be too much of a stretch to use a Word macro to format
the images to the required size and put two to a page e.g. something along
the lines of

Dim oRng As Word.Range
Set oRng = ActiveDocument.Range
With oRng
.Style = "Normal"
With .Find
.Text = "^m"
.Replacement.Text = ""
.Wrap = wdFindStop
.Execute Replace:=wdReplaceAll
End With
With .Find
.Text = "(Slide [0-9]{1,})^13"
.Replacement.Text = "\1"
.Replacement.Style = "Heading 1"
.MatchWildcards = True
.Wrap = wdFindStop
.Execute Replace:=wdReplaceAll
End With
For i = .InlineShapes.Count To 1 Step -1
With .InlineShapes(i)
.Height = 302.45
.Width = 403.35
End With
Next i
End With

http://www.gmayor.com/installing_macro.htm
--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Didn't know whether to post this in Word or PowerPoint group.

I have to make workbooks out of PowerPoint slides, up to 80 at a
time. The slides usually have text underneath them.
Unfortunately, most of my slides have a v.dark background and the
only way I can insert them as legible pictures is to have a duplicate
presentation, with a white background theme and black text/lines.
I've found they have to be copied and pasted as pictures individually
(or png in 2007) due to end file size. I was hoping that pasting from
slide sorter when in b&w or greyscale view in 2007 might paste as OK
without the need for a duplicate set of slides, but no such luck,
they still get pasted in Word in colour.

Any ideas would be much appreciated - doing alterations once the two
sets of slides are done risks errors.

Many thanks.