Powerpoint to word conversion

[Joe McF]

I recently learned that we can send a Powerpoint presentation for a Word doc
in various formats. I'm a technical trainer am\nd this is a great tool for
converting a presentation to a training guide of users manual, But...

When I converted my first real presentation--58 slides--the resulting Word
doc was huge 315 MB. I can only guess it's because the conversion process
inserts individual "slide objects" into the document versus some picture
format.

Is there any way to reduce the file size, maybe by forcing the conversion to
use JPEG (or other graphic format) objects versus slide objects. Third party
solution are an option if anyone knows of any.

I'm already moving the resulting word doc to a pdf, which helps for
distribution but doesn't reduce the source document storage size or the
resulting performance impact of working with such a large file.

Thanks for any advice

 

[Bob I]

Any reason to not skip the Word format middle man? Just go directly to PDF?

 

[Joe McF]

Bob,
Thanks for the responce and the thought. The ability to move the
presentation through MSWord gives us some pretty extensive document
formatting options that are not available in PowerPoint. My goal here is to
take a presentation and publish it as a users quide or a training plan.
These types of documents tend to have a lot of additional information
(Introduction, TOCs, indexes, etc) That are
not ususally found in the PPT.

Thanks

 

[Echo S]

When you use Send to Word, choose Paste Link. Then in Word, Ctrl+A to select
all, then Edit | Links and break the links. This will make the file smaller,
as it converts the slide "objects" into just plain images.

You might also look into Slide Into Word.
http://billdilworth.mvps.org/SlideIntoWord.htm

 

[Joe McF]

Hey,
Thank you! Great advice, it worked well to the tune of a ten fold decrease.
Also am exploring the third party opp you recommended.

Thanks again

When you use Send to Word, choose Paste Link. Then in Word, Ctrl+A to select
all, then Edit | Links and break the links. This will make the file smaller,
as it converts the slide "objects" into just plain images.

You might also look into Slide Into Word.
http://billdilworth.mvps.org/SlideIntoWord.htm

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/

Bob,
Thanks for the responce and the thought. The ability to move the
presentation through MSWord gives us some pretty extensive document
formatting options that are not available in PowerPoint. My goal here is
to
take a presentation and publish it as a users quide or a training plan.
These types of documents tend to have a lot of additional information
(Introduction, TOCs, indexes, etc) That are
not ususally found in the PPT.

Thanks

 

[Echo S]

Glad to hear it. I used to use Send to Word a LOT.