Print envelopes for mass mailing from list of addresses in word do

[Blue Bunny]

I have Office 2003. I have been given a list of addresses in a word document.
The names and addresses are not in a table....format looks like this:

Mr and Mrs John Jones
123 Somewhere Lane
Little City, VA 12345

Jane Smith
456 Main Street
Big Town, NC 67890

I have probably 150+ names.
I need to print envelopes for each address and I need to put a return
address on the envelope. My boss would like a logo included in the return
address. She does not want to use labels.

I need help. And since I'm not overly familiar with anything except printing
one envelope for a single letter I need detailed directions!!!

Can anyone help me? I have to have this completed by mid-day tomorrow, Thur.
7/24/08!!

 

[Jay Freedman]

You're going to have to do some work to rearrange the data into a mail merge
source document. See
http://www.gmayor.com/convert_labels_into_mail_merge.htm for instructions.

After that's ready, you can run mail merges to envelopes just as easilly as
to labels.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Suzanne S. Barnhill]

If this is a one-time job, the simplest approach is to create a
single-column data source with the entire address in a single cell. If each
address is a single paragraph, that's a very simple Convert Text to Table
operation, separating at paragraphs.

If each line is a paragraph but there is an empty paragraph between
addresses, then that's almost as simple. It just requires replacing
paragraph breaks (^p) with line breaks (^l) and then replacing two line
breaks (^l^l) with a paragraph break, then converting the text to a table,
separating at paragraphs.

 

[Blue Bunny]

Jay & Suzanne - thanks for responding so quickly and with good solutions. But
you have made me realize I may be focusing on one task instead of the "big
picture". The list of addresses I have now in a word doc is a list of people
for a community fund raising project. In other words, we'll prob be
contacting some of these people again with letters, tracking pledges, etc. So
I'll be sending out envelopes & letters on an ongoing basis for a while.
Should I just manually type these names into an address book? I've not used
Outlook but I have it....... Or should I set up the names in Excel?
......Suggestions please!!

 

[Jay Freedman]

Please read the article I cited before:
http://www.gmayor.com/convert_labels_into_mail_merge.htm

The result of that process is a Word file containing the names and addresses in
a format that can be used by the mail merge feature. Once you have that document
(and you can later add to it, remove names, update addresses, and so forth), you
can then print labels, envelopes, form letters, and several other kinds of
documents from the same data.

You could transfer the information to Excel -- simply by copying the table from
Word and pasting it into a blank worksheet -- but there's no particular
advantage in doing so.

Whatever you do, don't waste your time manually typing everything over again.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

 

[Graham Mayor]

If you stop the cited process at the point where the file is a comma
delimited text file you can import the file into Outlook or simply open it
in Excel, but for the purpose of mail merge, as Jay says, it is easier to
use the Word document as a data source.

--
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Graham Mayor - Word MVP


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