Print envelops from a mail merge document

[Jim]

I have created a mail merge form letter document in Word 2003 that selects
recipients from an Access 2003 database using a query. I would to print
evnelops to the recipients, which is based on the form letters, which has the
name and address' placed in the Address Block. I am trying not to create
another mail merge document for envelops, which will use the same query and
the form letter. Thanks in advance.

 

[Graham Mayor]

Attempting to merge letters with envelopes together imposes some interesting
demands on the abilities of your printer and is frankly impractical in most
circumstances. It is a simple matter to create an envelope merge and use the
same data source and that is what I would recommend. You can even use the
envelope templates for download from my web site as a start point (though
you will have to unlink the macros they contain).

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Graham Mayor - Word MVP


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[Jim]

I was afraid of that. Thank you for your help, and I apologize for
misspelling envelope.

 

[Mike]

Jim,

I *think* I have a way to do this - I had a similar question at work. It
involves using section breaks and adjusting the page settings - let me check
to see how it works with a mail merge.

Mike

 

[Mike]

Okay...it works! Create a blank document, then insert a section break (next
page). On the second page (your envelope), go to file, page setup and and
format the margins & paper for an envelope (make the margins smaller, etc.).
Make sure to select "This section" when you change the page formatting.
Then create the mailing address for the envelope - Word's envelope tool uses
a frame, but I find it easier to use a single cell table (turn off the
borders).

The advantage of this - in case people are wondering why go to all this
trouble - is the letters & envelopes will be all next to each other.

Mike

 

[Graham Mayor]

That's all very well if your printer has separate bins for envelopes and
letters - and even then some printer drivers will conspire against you, but
when it works, it works

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Graham Mayor - Word MVP


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[Mike]

Many laser printers have a multi purpose or separate manual feed tray that
can hold multiple envelopes (eg, the Lexmark T630 can hold 10 without the
envelope feeder). However, I agree this setup would not work if you don't
have a separate way to feed envelopes - otherwise you're going to be
standing by the printer for a loooong time .

Mike

 

[TS in FL]

I, too, have had to deal with this. Here's a workaround that works for me:
I have a main merge document that includes the envelope and letter. Luckily
each letter is only one page and our printer has an envelope feeder.

Anywho, after the merge is completed, you see envelope, letter, envelope,
letter, etc. separated by section breaks. I then select Control+P, and
select "Odd Pages" in the Print dialog box to print all of the envelopes. I
then do Control+P again and select "Even Pages", which prints all of the one
page letters on letterhead.

It ain't pretty, but it works