Print PDF - the file name convention options

[frustrated worker]

My office has to use a special PDF, "ABXPDF", print (add-in/module?) that has
a formating requirements accepted by the Courts- you have to download it from
the Court website, so I don't know what they did to the formating.

My questions is on the naming conventions of the PDF file when you go to
print to PDF from Word 2007. When you normally do a print to PDF in
basically brings up a "save as" box that allows you to save the file as a PDF
using the same file name, but as a PDF. However, in the ABXPDF printing
(module/add-in?) the box comes up and adds in "Microsoft Word -" before the
file name, which I then have to delete, because of the Court's file naming
requirements.

Is there anyway to set the default naming convention so it doesn't add the
"Microsoft Word -" in front every time?

 

[Jay Freedman]

This has nothing to do with Word's naming conventions -- when you save
regular documents, it doesn't insert that phrase. You'll have to find out
who supplies the ABXPDF add-in and complain to them.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[frustrated worker]

I figured it had to be a Word problem becuase it didn't do that in the last
version of Word I had.
Unfortunately the ABXPDF writer has known company that wrote it and the
read-me file is unhelpful (therefore no one to complain to). Web stories
indicate it was written by/for the USPTO, so again no help there.

Thanks anyways (unless you think of somethink I can try in Word to change
this irritation.)

 

[Graham Mayor]

While I don't dispute what you are saying, 'printer' drivers do not normally
affect the formatting of the document. This is usually achieved by the
template used to create the document. If the end result is a PDF file, then
surely the document layout could be created in Word and printed to a PDF
driver, such as the industry standard Acrobat, without having to use some
Mickey Mouse application cobbled together by the court?

Is this 'module' in the public domain? If so can you post the link so that
we can see what is involved?

--
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Graham Mayor - Word MVP


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[frustrated worker]

The document layouts and formating are created in Word, and then simply
printed to PDF. And I do have full Adobe, (but this usually causes problems
by not embedding fonts, etc. So one has to use the writer to correct these
problems, otherwise its a long day of reprinting, eventual scanning the
document and reuploading files).
The problem only occurs when using this ABXPDF writer/ print driver. When I
print to PDF without using ABXPDF, the problem does not occur. And as i
believe i mentioned previously, the last version of Word i was using didn't
cause this problem.

Here is the link to the ABXPDF:
http://www.uspto.gov/ebc/portal/efs/tools_abxpdfwriter.htm

 

[Graham Mayor]

The download link is not working for me - maybe because I am outside the
USA?

Acrobat can certainly be configured to embed fonts (though there may be
issues of copyright involved, in which case I wonder if the Court system is
acting legally if it will embed fonts that Acrobat cannot embed?) It is
necessary however to use the add-in to get the best from Acrobat/Word and
for that to work you need version 8+ for Office 2007 compatibility. If you
have an earlier version of Acrobat you can set its driver properties to
embed fonts.

I am also rather surprised (perhaps not) that the Court requires documents
in some non-standard Windows font. The legal system is complicated enough
without ridiculous font requirements. If the fomts were standard there would
be no need to embed them.

The Microsoft PDF add-in for Office 2007 will also embed fonts provided you
set the option to create ISO19005-1 compliant PDF files, and names the PDFs
to match the name of the document.

As I cannot download the ABXPDF driver I cannot check out its properties,
but that is where you should look for naming conventions.

--
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Graham Mayor - Word MVP


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[frustrated worker]

I double checked the link, and it works for me, and all the Web links about
it direct right back to that page. Too bad, i'd have loved to hear what you
might have seen in the properties that might be causing my problem.

I have Adobe 9 so i'm good there. Even standard fonts can cause problems
when uploading to the court system. (Not that I really understand computer
stuff), but I think its more of a security issue to make sure no bugs, or
viruses etc. slip through -basically if its a static image, they'll allow it
to be uploaded. All i really know is that its a pain in ...

I'll look into your suggestion about creating ISO19005-1 compliant PDF
files, and see if that will reliably create files I can upload to the Court.
I'll have to fiddle around with the PDF preferences i see Word 2007 has and
see what works.
If it works, maybe i can bypass the ABXPDF entirely.

Thanks for taking the time to help out.
Janis

 

[Graham Mayor]

In Acrobat Preferences start with Advanced settings > fonts and take it from
there
The US ftp server for the download still has me blocked I'm afraid.

--
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Graham Mayor - Word MVP


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[Beth Melton]

The suggested file name is hard coded into their program. It looks like
you'll either need to continue modify the file name in some way either by
deleting the first part as you've been doing or retyping the file name since
by default the file name is selected and you can type over it.

As for why it might be working differently from previous versions of Word,
it could be their add-in has been updated or whatever the developer of
add-in used to obtain the file name to use as the default in the Save As
dialog box is slightly different in the Word versions. (I suspect it has to
do with Single Document Interface (SDI) and Multiple Document Interface
(MDI) since the same doesn't occur in Excel.)

Unfortunately there isn't anything anyone, other than the developer of the
add-in, can do since the add-in code has been complied which means it can't
be edited. The developer would need to modify their original files and
recreate the add-in.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton
What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

Guides for the Office 2007 Interface:
http://office.microsoft.com/en-us/training/HA102295841033.aspx

 

[Jay Freedman]

I've downloaded the writer and played with it a bit. Just for curiosity's sake,
I installed it in a virtual machine that runs Word 2.0c, as far back as my
collection goes. It behaves exactly the same way you described for Word 2007. It
also does the same thing with Notepad.

The suggested file name is simply the window caption -- the wording in the title
bar of the main window. Typically that caption includes both the file name and
the program name. No other program I know of makes this kind of suggestion.

I think that if you can get Adobe 9 to do what you want, that would be the best
course. Failing that, I'd be very surprised if you can't use one of the other
free PDF writers (PDF995, CutePDF, etc.).

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

 

[Graham Mayor]

With Jay's assistance I too have now been able to evaluate the writer and
the only way to overcome the naming issue appears to be to run the
preferences option and uncheck the option to automatically name the PDF
file. You can then name it to whatever you want on saving. I also tested its
output using a couple of familiar Word 2007 document files and frankly it
doesn't make as good a job of rendering the fonts in those documents as
either Acrobat (8) or Word 2007's own PDF creation add-in. I would be very
surprised if you could not coax one of these alternatives to produce the
finished documents that you require.

--
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Graham Mayor - Word MVP


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