Print range function does not work in Word 1007

[Mendel]

I am printing from a 100 page document and select a page range like a singe
digit (it prints the whole range) and three pages (it prints just 2). This
has happened repeatedly and I had an experienced IS technician witness my
actions. It ignored the number range and printed the entire set. Actually
once it printed the first 8 pages when I selected just page 18!

What is going on?

 

[Suzanne S. Barnhill]

If the document contains more than one section, you must include the section
number in the page range; see
http://word.mvps.org/FAQs/Formatting/PrintMultipleSections.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Mendel]

Thanks but how do I know if there is more than one section as you say. In
draft view I can see "Section Break (Next Page)" at the end of each page and
at the end of the last page "Section Break (Continuous)". Looks like one
section to me but please explain. How do I turn them into simple page breaks?

Tim

 

[Suzanne S. Barnhill]

This sounds to me like a merged letter, which does have a Next Page section
break at the end of every page (and Continuous at the end); that's so the
first page of every letter is page 1. If that's the case (every section is a
single page), it's easier just to specify the sections to print and not
bother with the pages. So to print pages 1-18, you'd specify s1-s18. To
print a single page, it's often easier just to put the insertion point there
and print "Current page."

OTOH, if this document was imported from WordPerfect, then there's a good
chance that the section breaks *aren't* necessary (and should not be
replaced with page breaks, either). You may be able to delete them with
impunity.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Mendel]

Thanks very much that seems to have helped. I don't see value to section
breaks if they cause this kind of confusion. Many people here were stumped
by this. It was not a Word Perfect document.

Tim

 

[Suzanne S. Barnhill]

For single-page letters with no page numbers, it would not be an issue. But
consider the situation if every letter were two pages and had a number (2)
on the second page. Without section breaks, the first letter would have
pages 1 (unnumbered) and 2; the second would be 3 and 4, the third 5 and 6,
and so on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org