Printing an envelope

[Guest]

Sorry if this is the wrong place to ask, but...

Word 2002
Outlook 2002

I have two problems. First, I have several address books
in outlook but one main one where I keep most addresses.
How can I make this the "default" address book for the
dialog you use to print envelopes? Some times I click on
the "Insert Address" button and it opens to an address
book with no entries. When I click on the "Show names
from the:" list selector, I have a hiearchy of address
books:

Outlook Address Book
Another Book
Outlook Address Book
A third address book

The second "Outlook Address Book" is the one that should
be used. Most of the time the first "Outlook Address
Book" is selected. In outlook, the second one is
called "Contacts".

The other problem is that addresses are always inserted
with "United States of America". How can I get rid of
this?

Thanks. Sorry if this isn't the best place to post this.

-- Bud

 

[Doug Robbins - Word MVP - DELETE UPPERCASE CHARACT]

To put the USA in its place, see "Changing the Address Layout" at
http://www.slipstick.com/contacts/insword.htm

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.
Hope this helps
Doug Robbins - Word MVP

 

[Graham Mayor]

This is an Outlook issue so an Outlook group would have been the best place;
however, what you need to do is go into Outlook and from tools > e-mail
accounts select 'view or change existing directories or address books'. Here
you would normally have only one entry - Outlook Address book. If you have
more than one entry (or have no reason for having other types of address
book) delete all the entries, then add Outlook address book again.

Select the contacts list you want to use by default and set its properties
to be an outlook address book. It will then only show that address book in
Word.

Move any other contacts lists to be sub folders of the main contacts list
and if you occasionally want to use them from Word, set their address book
property.

The following block saved as an autotext entry called AddressLayout may help
control the address display issue (copy and paste into word from here):

{<PR_GIVEN_NAME> <PR_SURNAME>

}{<PR_COMPANY_NAME>

}{<PR_POSTAL_ADDRESS>}


See http://www.gmayor.com/Macrobutton.htm for an explanation of the field
names available and alternative methods of inserting data from Outlook.
You'll also find a sample envelope template on the downloads page of my web
site.

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Graham Mayor - Word MVP
E-mail (e-mail address removed)
Web site www.gmayor.com
Word MVP web site www.mvps.org/word
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