Printing an Outline in Word

[Lee.Sonis]

If you make the mistake of using Outline view to create a list, or if
you somehow end up with an outline you want to print, you will find
that the result of printing an outline is a useless, unformatted list
of headings, line after line with no indentations.

There is no way to fix this in word because someone wasn't thinking
when they designed this.

To convert an outline to a formatted, printable form, do the following:

1. Export outline to PowerPoint
2. Export outline back to Word.

Proof that idiots rule the world.

 

[John McGhie [MVP - Word and Word Macintosh]]

Shrieks of laughter...

Lee: Before leaping into your mouth with both feet like this, it's not a
bad idea to spend a minute or two reading the Help.

If you view an Outline in Outline View, Word constructs an indented layout
so that you can see what you are doing.

When you print, from any view, Word renders the text the way you formatted
it. If you get no indents, that's because you didn't ask for any...

Cheers

If you make the mistake of using Outline view to create a list, or if
you somehow end up with an outline you want to print, you will find
that the result of printing an outline is a useless, unformatted list
of headings, line after line with no indentations.

There is no way to fix this in word because someone wasn't thinking
when they designed this.

To convert an outline to a formatted, printable form, do the following:

1. Export outline to PowerPoint
2. Export outline back to Word.

Proof that idiots rule the world.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

 

[CyberTaz]

It appears you've misconstrued Outline View as some sort of "Automatic
outlining feature", which it most certainly is not. As John suggests, you
might do well to first learn how to use the program and as necessary, ask
questions rather than arbitrarily posting pronouncements & assignations.

The multi-level outlining capability of Word far surpasses that of
PowerPoint, but it does require some degree of effort on the part of the
user. You can get a fair amount of insight from the information here:

http://word.mvps.org/faqs/numbering/WordsNumberingExplained.htm
(click your browser's 'Refresh' or 'Reload' button a few times if necessary
- and don't be put off by the fact that the material refers principally to
PC Word - same techniques & concepts apply in Mac Word as well.)

We'll gladly offer any support required, but users need to do some research
on their own in order for that support to be meaningful & productive.

Good Luck |:>)
Bob Jones
[MVP] Office:Mac

 

[Daiya Mitchell]

John, I get indents when I print, with Show Formatting both on and off, for
headings that are both centered and left-aligned. I think Lee may have set
up the outline incorrectly? I wonder whether using just outline levels on
normal text instead of the built-in headings could cause this.

Lee, more information on Outline View:
http://word.mvps.org/faqs/formatting/UsingOLView.htm
(hit reload a few times in Safari, or use a different browser)

Reasons to use the built-in heading styles‹which is probably best if you are
thinking of your doc in terms of hierarchical sections anyhow.
http://shaunakelly.com/word/numbering/UseBuiltInHeadingStyles.html

However, I'm sure your tip may help someone else who follows the same
process you used.

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Daiya:

Yes, you are quite correct: He can cause the condition several ways.

If he has indeed done as you say and assigned simply the Outline Level to
Normal styled paragraphs, then all paragraphs should print with the same
indent, whatever he has set for Normal.

But if as Bob suggested he had learned to use Word before loudly telling
other users how to wreck their documents, he would not have got the problem


I haven't tried this for a while, but I seem to remember that if you pass an
outline back from PowerPoint, you strip the style names, the formatting is
replaced with direct formatting. Or is it only the PC one that does that?

Cheers

John, I get indents when I print, with Show Formatting both on and off, for
headings that are both centered and left-aligned. I think Lee may have set
up the outline incorrectly? I wonder whether using just outline levels on
normal text instead of the built-in headings could cause this.

Lee, more information on Outline View:
http://word.mvps.org/faqs/formatting/UsingOLView.htm
(hit reload a few times in Safari, or use a different browser)

Reasons to use the built-in heading styles‹which is probably best if you are
thinking of your doc in terms of hierarchical sections anyhow.
http://shaunakelly.com/word/numbering/UseBuiltInHeadingStyles.html

However, I'm sure your tip may help someone else who follows the same
process you used.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

 

[CyberTaz]

Hello John & Daiya -

PPt doesn't support Styles, but just in a brief trial the Title, SubTitle
and Bulleted List Placeholders appear to be linked to Word's Heading Styles
when you do the outline export.

However, the direct formatting specs from the PPt file are retained - Font,
font size, alignment, etc. If *all* title placeholders aren't formatted
exactly the same your Word doc winds up with Heading 1 applied to each, but
directly formatted in as many different ways as your PPt titles are
formatted. IOW you will click in one Heading 1 title and find that H1 is
applied, but the appearance of the title doesn't reflect the style's specs.

And to Daiya - I got the distinct impression that the OP was simply typing a
list into Outline View (or switching to it) & not only expecting the
indentation to be automatically applied but also bulleting/numbering... And
wasn't applying *any* formatting - neither styles nor direct. That's why he
was getting an 'unformatted' list when he printed or previewed.

Regards |:>)
Bob Jones
[MVP] Office:Mac