Printing Completed Forms and repeating ref fields

[AJeske]

I created a proposal that uses text that needs to be repeated; however, once
I place the ref fields in and protected the form, the ref. fields don't
automatically update with the the bookmark, it only seems to work when the
form is unprotected.

The next problem I have is after filling in the completed protected form, I
want to create a pdf; however, when I create the pdf, all the fields I
populated go back to empty, what am I doing wrong?

 

[Suzanne S. Barnhill]

Did you check the box for "Calculate on exit" in the referenced form field?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[AJeske]

Yes, I did.

Did you check the box for "Calculate on exit" in the referenced form field?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org



.

 

[Graham Mayor]

In that case are the ref fields in the document header/footer or in text
boxes? REF fields that are not in the document layer will not be
automatically updated. You would need to force an update. The update macro
used as an example at http://www.gmayor.com/installing_macro.htm when run
from a toolbar button or on exit from a form field will work in most
circumstances, but occasionbally some areas of the document may need to be
addressed separately. As this adds to the complexity and speed of running
the macro I would prefer to cross that bridge if we come to it.

See also http://gregmaxey.mvps.org/Repeating_Data.htm

As for the PDF issue, how are you creating the PDF?

--
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Graham Mayor - Word MVP


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[AJeske]

The ref fields are in text boxes. I am creating a pdf by doing file/print/...

 

[Graham Mayor]

The macro I mentioned earlier will fix the REF field issue. As for the
'printing' this should not affect the contents of the form fields. I assume
that the form is still locked when you print it? The form should never be
unlocked unless you are processing it by macro (and the macro code unlocks
and re-locks the form).

--
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Graham Mayor - Word MVP


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