Printing data source

[Liz]

Taking a comp basic class and Prof selected Shelly
Cashman Series Word 2000. I have XP some screens are
different. As part of a project it asks me to print the
data source for my mail merge. XP doesnt offer that
option. Can someone help me figure this booger out???

 

[Doug Robbins - Word MVP]

Create a directory type mailmerge main document with the mergefields in the
cells of a one row table. Execute the merge to a new document, insert a row
at the top of the table and enter the field names into that row and then
print the document.

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Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
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Hope this helps
Doug Robbins - Word MVP

 

[Graham Mayor]

The two are not directly comparable here. Mail merge was extensively
reworked for Office XP. Word 2000 data files were Word documents. In XP, if
you use the merge wizard they are in Access format. You can however access
the Word 2000 mail merge helper from Word 2002 and that will give you the
functionality that more closely matches your course work - icluding the
production of a data file in Word document format. You can check this out at
http://www.gmayor.com/mail_merge_labels_with_word_xp.htm

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Graham Mayor - Word MVP


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[dennis]

Data sources can be in 4 formats IIRC:

- Access table
- Excel spreadsheet
- Word document (tab-delimited fields)
- DOS text file (also tab-delimited fields)

All you need to do is determine which "native" format your
data source is (by file extension of course), and open it
with the correct application. Then just FILE/PRINT.

No problem.

 

[Graham Mayor]

You are correct in this. In fact Word can derive data from a wide range of
compatible formats, but the particular issue concerns the differences
between the way Word 2000 and 2002/2003 handle data files created by their
mail merge wizards. For the purpose of the OPs course, this would be the
Word document format created by the Word 2000 wizard, which is still
possible to achieve in the later versions as described in my previous post.

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Graham Mayor - Word MVP


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