Printing Mail merge

[dantw22]

I am having trouble with printing a mail merge. I am printing 500
letters and the print job starts over at about 170 pages and goes back
to page one. Any help with this would be greatly appreciated.

Thanks

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Whatever Your name Is:

When you run your mail merge, it produces a single document with each letter
separated by section breaks. It's the section breaks that are controlling
the page numbers.

Since you actually need only "one" section break for your purposes, use
Find>Replace to search for Section Breaks and replace them with Page Breaks.

Better still, use a specific style for the first paragraph in each letter.
Set that style to have "Page Break Before" in its paragraph properties.
Then search/replace the section breaks to "nothing" to remove them entirely.
Your nominated style will begin a new page for each letter.

Take a backup before you do this: search/replacing section breaks in a long
document imposes a huge load on Word and it may crash once or twice.

Cheers

I am having trouble with printing a mail merge. I am printing 500
letters and the print job starts over at about 170 pages and goes back
to page one. Any help with this would be greatly appreciated.

Thanks

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[dantw22]

Thank you for your help. I will be trying a new mail group tomorrow
and try these tips. I have performed this mail merge on a seperate
machine several times successfully. Just doesnt work very well on my
main desktop where I need it most.

Dan
(e-mail address removed)