Printing Multiple Docs in a Specified Order

[kpf]

Hi. I have a big doc with multiple chapters, and each
chapter is a separate word doc. I've rigged the labels so
they appear in the correct order in the file folder (TOC
appears before Ch 1, etc.) The problem is when I select
all to print, the printer does not process them in the
same order. (I haven't figured out what order it uses,
but it's bizarre.) Is there a way to make a "set" of
documents and force them to print in the desired order
every time? My goal is to easily print the set every time
someone requests a copy.

Thanks...

 

[Jay]

Hi. I have a big doc with multiple chapters, and each
chapter is a separate word doc. I've rigged the labels so
they appear in the correct order in the file folder (TOC
appears before Ch 1, etc.) ...
Is there a way to make a "set" of
documents and force them to print in the desired order
every time?

One way is to use a "Binder." This feature first appeared in 1995, and it's
still in my Office 97 system. It's not a popular feature, so I wouldn't be
surprised if it's been dropped since. (It's kind of inflexible.) It does
what you're asking for, anyhow.

A Binder is a collection of files in a specific order. When you print a
Binder, the documents are printed in the specified order.

To start (using Office 97), right-click at an empty spot on the desktop,
and use:
New >> Microsoft Office Binder
After opening the new Binder, use its Help for instructions about adding
Sections (chapters, in your case) to the Binder.

The Binder program is at
C:\Program Files\Microsoft Office\Office\BINDER.EXE

 

[Jeff Malka]

That is exactly what I need (I too have a book project with each chapter in
a separate doc) and I am using Office 97.

How do you deal with the page numbers being continuing from chapter to
chapter as they print.?

Same question for footnote numbers, though that is less critical.

 

[Dayo Mitchell]

Jeff, it's standard to restart footnote numbering with each chapter, so I
don't see why you would have the same question re footnotes?

Continuing page numbers is tricky--if no one posts an answer, it's because
the issue has been discussed recently. Make sure you haven't missed any
earlier replies on this thread, and Google the NG for earlier threads. In
the last month, a macro was posted that sets page numbers (I believe by Mark
Tangard, but I am not sure Office 97 is up to the required macro level). DO
NOT follow advice to use Master Documents, which is supposedly designed to
handle this but is likely to corrupt your document.

The manual fix is a serious hassle, and using a alternative page numbering
system that doesn't continue across chapters is ugly and less functional...

But, if your project is pretty much straight text, combining the documents
into one file is pretty simple and reliable. Tables and images complicate
the process and use of the file but do not make it impossible.

DM