G
Guest
Here is one option (found in Outlook Help) - there are
other ways of doing it but all include doing a merge in MS
Word...no way I know to "FILE - PRINT - AVERY LABELS" etc
directly in Outlook.
Anyhow here is something to read...
About using contacts for a mail merge
A mail merge is a procedure in which you add names and
addresses to mailing labels, envelopes, form letters,
catalogs, e-mails, or faxes for mass distribution. You can
begin a mail merge from either Microsoft Outlook or
Microsoft Word, and you complete it in Word, using either
the Mail Merge Wizard or the Mail Merge toolbar. Note that
you must use Word 2002 or later for the mail merge feature
to work properly.
You can use your Outlook Contacts folder as the data
source for the mail merge, providing the names and
addresses that will be merged into the main document.
You can choose which contacts will be part of the mail
merge in three ways:
Select contacts from the Contacts folder by clicking them
while holding down the CTRL key.
Create a separate contacts folder and copy only the
contacts you need to that folder.
Create a custom view of the Contacts folder. For example,
you can create a view that contains only your contacts
from a particular state/ province and then send a custom e-
mail message to them only.
For more information about choosing the contacts to
include in the mail merge, see Using contacts as a data
source for a mail merge.
Once you decide which contacts to include, you can further
specify which contact fields to include. For example, you
might want First Name, Last Name, Street Address, and ZIP/
Postal code, but not Country/ Region.
When you start a mail merge from Outlook, the contacts you
select are exported to a temporary mail merge source file,
to a printer, or to an e-mail message, depending on what
option you choose. You can save the temporary mail merge
source file if you want to use the same contacts for
future mail merges.
Note Personal distribution lists in the Contacts folder
cannot be included in a mail merge. You do not have to
remove the personal distribution lists from Contacts,
however. Outlook will ignore them.
other ways of doing it but all include doing a merge in MS
Word...no way I know to "FILE - PRINT - AVERY LABELS" etc
directly in Outlook.
Anyhow here is something to read...
About using contacts for a mail merge
A mail merge is a procedure in which you add names and
addresses to mailing labels, envelopes, form letters,
catalogs, e-mails, or faxes for mass distribution. You can
begin a mail merge from either Microsoft Outlook or
Microsoft Word, and you complete it in Word, using either
the Mail Merge Wizard or the Mail Merge toolbar. Note that
you must use Word 2002 or later for the mail merge feature
to work properly.
You can use your Outlook Contacts folder as the data
source for the mail merge, providing the names and
addresses that will be merged into the main document.
You can choose which contacts will be part of the mail
merge in three ways:
Select contacts from the Contacts folder by clicking them
while holding down the CTRL key.
Create a separate contacts folder and copy only the
contacts you need to that folder.
Create a custom view of the Contacts folder. For example,
you can create a view that contains only your contacts
from a particular state/ province and then send a custom e-
mail message to them only.
For more information about choosing the contacts to
include in the mail merge, see Using contacts as a data
source for a mail merge.
Once you decide which contacts to include, you can further
specify which contact fields to include. For example, you
might want First Name, Last Name, Street Address, and ZIP/
Postal code, but not Country/ Region.
When you start a mail merge from Outlook, the contacts you
select are exported to a temporary mail merge source file,
to a printer, or to an e-mail message, depending on what
option you choose. You can save the temporary mail merge
source file if you want to use the same contacts for
future mail merges.
Note Personal distribution lists in the Contacts folder
cannot be included in a mail merge. You do not have to
remove the personal distribution lists from Contacts,
however. Outlook will ignore them.