Printing to PDF makes a very large file

[dborod]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I have a Word document that is about 265K and when when printed to a PDF with Office 2004 under Mac OS 10.4.11 the resultant PDF file is about 237KB, but is 2.2 MB when printed to PDF with Office 2008 under 10.5.5.

Help?

 

[John McGhie]

That's got to be an "image" problem. One or more of your pictures is being
converted to a bitmap.

What kinds of pictures do you have in there? Have you tried removing them,
one-by-one (from a copy of the file) until you find the culprit?

Cheers

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I have a Word document that is about 265K and when when printed to a PDF with
Office 2004 under Mac OS 10.4.11 the resultant PDF file is about 237KB, but is
2.2 MB when printed to PDF with Office 2008 under 10.5.5.

Help?

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[dborod]

That's got to be an "image" problem. One or more of your pictures is being

converted to a bitmap.

What kinds of pictures do you have in there? Have you tried removing them,
one-by-one (from a copy of the file) until you find the culprit?

I agree that the problem is image related. When removing the images from the page header and footer the PDF's size is comparable to the PDF file sizes that Office 2004 generated.

I don't understand the reference to "culprit" however. Rather that one image in particular being "bad" it seems that Office 2008 is inserting image into PDF file multiple times (once for each occurrence within the document) whereas Office 2004 (and Pages) seems to insert the image just once and then references it within the PDF file (thus keeping the file size down).

 

[John McGhie]

I agree: what you say seems to be the case.

Which would definitely be a bug: the header and footer are supposed to be
made up once only for each section, then replicated onto each page.

I guess you have proved it by removing the image from the header?

Cheers

I agree that the problem is image related. When removing the images from the
page header and footer the PDF's size is comparable to the PDF file sizes that
Office 2004 generated.

I don't understand the reference to "culprit" however. Rather that one image
in particular being "bad" it seems that Office 2008 is inserting image into
PDF file multiple times (once for each occurrence within the document) whereas
Office 2004 (and Pages) seems to insert the image just once and then
references it within the PDF file (thus keeping the file size down).

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[dborod]

Yes, when I remove the image from the header the resultant PDF file is the typical size.

Do you have a suggestion for a workaround?

 

[John McGhie]

I do not think there would be any work-around for that one.

However: There are two ways of accessing PDF in Word 2008.

1) File>Save AS and choose PDF

2) File>Print>PDF...

We are uncertain what the difference is (and they won't tell us...) but they
do give different results when dealing with section breaks. So it would be
worth trying both to see if they give a different result in this
circumstance.

Hope this helps

Yes, when I remove the image from the header the resultant PDF file is the
typical size.

Do you have a suggestion for a workaround?

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]