Private presentation notes

[Top Spin]

How do people who make presentations handle preparng the outlines and
what do they hand out?

I need to make a presentation and I would like to hand out the outline
that I will be speaking from so the audience can follow along. I would
also like to include some notes to myself which I don't want to have
included in the version that is handed out to the audience.

Is there any way to do this in a single document?

Even if I use some kind of "hidden" text that I can suppress for the
handout version, that would affect the pagination so that they won't
be on the same page as I am making questions awkward.

I would appreciate any suggestions.

Thanks

 

[Graham Mayor]

Create a paragraph style based on the paragraph style used for your 'hidden'
notes and format it as white text. Apply this style to those paragraphs
before printing the handouts. White text on a white background will be
invisible but will still occupy space, so you will all be singing from the
same hymn sheet as it were.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
Graham Mayor - Word MVP
E-mail (e-mail address removed)
Web site www.gmayor.dsl.pipex.com
Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>

 

[Dayo Mitchell]

Depending on the content of your handout, a two-column borderless table with
your hidden notes in the right hand column would keep the pagination the
same. Might look funny to have all your handout text squeezed into the left
column, though.

DM

 

[Top Spin]

Create a paragraph style based on the paragraph style used for your 'hidden'
notes and format it as white text. Apply this style to those paragraphs
before printing the handouts. White text on a white background will be
invisible but will still occupy space, so you will all be singing from the
same hymn sheet as it were.

That's a clever solution.

Depending on how many private notes I have, the handouts could look a
little odd (with gaps here and there). I guess that's the inescapable
dilemma. The private notes take up space. That space will either be
missing on the handouts (gaps) or it will cause pagination
differences.

Thanks

 

[Top Spin]

Depending on the content of your handout, a two-column borderless table with
your hidden notes in the right hand column would keep the pagination the
same. Might look funny to have all your handout text squeezed into the left
column, though.

DM

That's a clever idea. I'll fiddle with it. Maybe I can make the right
border narrow enough that it's not too bad.

I might have a little trouble keeping the notes connected to the
proper text.

Thanks.

 

[Top Spin]

Does Word support any kind of "layers" of text? I suppose I could
switch to Publisher and have the private notes in a different layer
and then just try to keep them in between the non-private text.

 

[Graham Mayor]

I guess you could use comments in Word, but how convenient these would be
you'll have to establish for yourself.
And if you have Publisher, chances are you will have PowerPoint also. This
lends itself to hand-outs and the pages have space for notes, if you are
working from a laptop while giving your presentation.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
Graham Mayor - Word MVP
E-mail (e-mail address removed)
Web site www.gmayor.dsl.pipex.com
Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>

..

 

[Top Spin]

I guess you could use comments in Word, but how convenient these would be
you'll have to establish for yourself.
And if you have Publisher, chances are you will have PowerPoint also. This
lends itself to hand-outs and the pages have space for notes, if you are
working from a laptop while giving your presentation.

Yes, I do have PowerPoint. I actually was going to use it. I was
thinking of buying a projector until I saw the prices. I was going to
rent one, but even that is $100/day and I thought I'd need a day or
two to practice.

It never occurred to me to use PowerPoint on my laptop just for me.

Thanks

 

[Charles Kenyon]

Just a note. If you have an Office version with PowerPoint it may be time to
learn how to use it. PowerPoint is designed for handling presentations
including private speaker notes and handouts for the audience.
--

Charles Kenyon

Word New User FAQ & Web Directory:
<URL: http://addbalance.com/word/index.htm>

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://addbalance.com/usersguide/index.htm>

See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.