Problem creating Multiple page index entries in word 2007?

[th]

The word that i want to index appear in multiple pages. what i did was
1. click Insert Tab
2. select the word eg. budget
3. click Bookmark, type name = budget, press Add
4. position at the end of the word eg. budget, that i just Bookmark
5. click reference tab --> Mark Entry
6. enter the index entry
7. click Page range option, select the Bookmark name created in step-3
8. click mark

9. at end of doc, where i want the Index to appear
10. Reference Tab -->Insert Index, OK

but it only display the budget that appear on page 2 and not the rest? what
did i do wrong?

 

[Peter T. Daniels]

You need to place an Index Entry { XE } field by every occurrence you
want to index. Word will do this for you; select the word to be
indexed, press Ctrl-Alt-X; click the Mark All button to mark every
occurrence of the selected text (it's case-sensitive -- if you're
marking Smith, it won't find smith). (You don't place any bookmarks.)

 

[Suzanne S. Barnhill]

But he is specifically trying to create an index entry for a bookmarked
range, which you can also do. And the procedure he describes should work.
This is the correct way to create an index entry for something that is
discussed over the course of several pages.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

You need to place an Index Entry { XE } field by every occurrence you
want to index. Word will do this for you; select the word to be
indexed, press Ctrl-Alt-X; click the Mark All button to mark every
occurrence of the selected text (it's case-sensitive -- if you're
marking Smith, it won't find smith). (You don't place any bookmarks.)

 

[Peter T. Daniels]

I think that what he asked for was an index that lists where each
occurrence of the word "budget" appears, because he seems to be
bookmarking the first occurrence of the word "budget" and not the
first and last occurrences of the word "budget."

 

[Suzanne S. Barnhill]

No, his description is perfectly clear. The word appears numerous times in a
specified range of pages, which he [should have] bookmarked. You can have
the index show that range by using the \r switch. This is described in
Word's Help topic "Field codes: XE (Index Entry) field" as follows:

\r Bookmark
Inserts as the entry's page number the range of pages marked by the
specified bookmark. The field { XE "Selecting text" \r SelectingText }
displays the entry as "Selecting text, 20-25" in the index.

But it does appear that he has not applied the bookmark to the desired
range, so you may well be right that he is expecting this procedure to list
every occurrence (this is a job for Mark All instead, as you describe).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

I think that what he asked for was an index that lists where each
occurrence of the word "budget" appears, because he seems to be
bookmarking the first occurrence of the word "budget" and not the
first and last occurrences of the word "budget."