Problem using Word document emailed from another user

[MaryL]

I create our church newsletter at home and email it to the church for
printing. Various people email articles or other items to be included in
the newsletter. One person always sends information in a spreadsheet
(produced in Word) that creates some puzzling difficulties.

First, the attachments she sends never have an extension. However, I can
open them by selecting Word when the Vista pop-up box says to "select a
program."

Second, the spreadsheet itself does not create any difficulties. However,
there is always a two-line title immediately above the spreadsheet. If I
try to add a line (by simply pressing enter) between the second line and the
spreadsheet, the *first line stays in place* but one of two things will
happen. Either the *second line immediately drops down below the
spreadsheet.* or *part of the spreadsheet drops down to the next page* even
though there is plenty of room on the page for it.

Do you have any idea what is causing these problems? I am using Word 2007,
but I work in compatibility mode so newsletters will be saved in 1997-2003
for the church office. I also have Vista Home Premium.

Thanks,
MaryL

 

[Gordon]

I create our church newsletter at home and email it to the church for
printing. Various people email articles or other items to be included in
the newsletter. One person always sends information in a spreadsheet
(produced in Word) that creates some puzzling difficulties.

First, the attachments she sends never have an extension. However, I can
open them by selecting Word when the Vista pop-up box says to "select a
program."

Second, the spreadsheet itself does not create any difficulties. However,
there is always a two-line title immediately above the spreadsheet. If I
try to add a line (by simply pressing enter) between the second line and
the spreadsheet, the *first line stays in place* but one of two things
will happen. Either the *second line immediately drops down below the
spreadsheet.* or *part of the spreadsheet drops down to the next page*
even though there is plenty of room on the page for it.

Do you have any idea what is causing these problems? I am using Word
2007, but I work in compatibility mode so newsletters will be saved in
1997-2003 for the church office. I also have Vista Home Premium.

it's not a "spreadsheet" - it's a table. The table's location has obviously
been fixed in the document - you need to move the table to insert a line
above it.

 

[MaryL]

it's not a "spreadsheet" - it's a table. The table's location has
obviously been fixed in the document - you need to move the table to
insert a line above it.

--
Asking a question?
Please tell us the version of the application you are asking about,
your OS, Service Pack level
and the FULL contents of any error message(s)

Thanks. Yes, I should have realized that. I tried moving it previously
(using the little box with arrows pointing in 4 directions), without
success. After I read your message, I decided to try again. This time, I
was finally able to move it. For some reason, it is difficult for me. It
easily moves sideways, but it seems awkward tomove it *down* the page.
But...you solved my primary problem. Again, thank you!

Do you have any idea why her document is not being saved without a
three-letter extension (and therefore is not automatically opened with
Word)? Is she manually naming it without an extension, or is this a feature
of Word? If she is manually naming it, I'll talk to her about it. She
didn't seem to know what I was talking about and simply said she "wrote it
in Word."

MaryL

 

[Suzanne S. Barnhill]

If she has a Mac version of Word, the extension wouldn't be added
automatically, I think.

Note that dragging the table by the handle results in its being wrapped,
which is not always a good idea. If the table is the first thing in the
document, then in order to add a paragraph above it you must use Ctrl+Home
to be sure you're at the very beginning of the table, then press Enter. This
works only in this specific situation; any other time it would create a new
paragraph in the first table cell.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[MaryL]

She's not using a Mac. She's using an older model PC (don't know which one)
and an older version of Word in one of the church offices.

Thanks for the tip on moving tables. That will be very helpful.

MaryL

 

[PamC via OfficeKB.com]

Back in the day, such files came from Macs, which do not/did not use
extensions.

To get above a table that is at the top of a page, put the cursor anywhere in
the table and pressCtrl+home. Then press return. The new return should be
above and outside of the table.

I recall this behavior in W2003, but I just tested it in W2007.

PamC

[quoted text clipped - 20 lines]

obviously been fixed in the document - you need to move the table to
insert a line above it.

Thanks. Yes, I should have realized that. I tried moving it previously
(using the little box with arrows pointing in 4 directions), without
success. After I read your message, I decided to try again. This time, I
was finally able to move it. For some reason, it is difficult for me. It
easily moves sideways, but it seems awkward tomove it *down* the page.
But...you solved my primary problem. Again, thank you!

Do you have any idea why her document is not being saved without a
three-letter extension (and therefore is not automatically opened with
Word)? Is she manually naming it without an extension, or is this a feature
of Word? If she is manually naming it, I'll talk to her about it. She
didn't seem to know what I was talking about and simply said she "wrote it
in Word."

MaryL

 

[MaryL]

Thanks! I learned some good information from you, Suzanne, and Gordon.
(She's not using a Mac, though, so that is not the reason for no
extensions.)

MaryL

Back in the day, such files came from Macs, which do not/did not use
extensions.

To get above a table that is at the top of a page, put the cursor anywhere
in
the table and pressCtrl+home. Then press return. The new return should
be
above and outside of the table.

I recall this behavior in W2003, but I just tested it in W2007.

PamC

I create our church newsletter at home and email it to the church for
printing. Various people email articles or other items to be included
in

[quoted text clipped - 20 lines]

obviously been fixed in the document - you need to move the table to
insert a line above it.

Thanks. Yes, I should have realized that. I tried moving it previously
(using the little box with arrows pointing in 4 directions), without
success. After I read your message, I decided to try again. This time, I
was finally able to move it. For some reason, it is difficult for me. It
easily moves sideways, but it seems awkward tomove it *down* the page.
But...you solved my primary problem. Again, thank you!

Do you have any idea why her document is not being saved without a
three-letter extension (and therefore is not automatically opened with
Word)? Is she manually naming it without an extension, or is this a
feature
of Word? If she is manually naming it, I'll talk to her about it. She
didn't seem to know what I was talking about and simply said she "wrote it
in Word."

MaryL