Problem with All day event

[teenzbutler]

I use Outlook 2003 SP1. I have a problem when I select an All Day
appointment. This is what happens:

1. I double-click on a day in my calendar to create a new event
2. Click the Invite Attendees button and add my attendees
3. Type in the Subject
4. By default, the All day event is check marked
5. Click the Send button

When my attendees receive the invitation, their calendar reflects a 2-day
event. This is what they see:

Start time: 6/28/06 5:00 pm
End time: 6/29/06 5:00 pm

This is causing a lot of issues. Is there anyway to change the "All day
event" to be 1-day only and have a Start time of 8:00 a.m. and an End time of
5:00 pm?

Thanks in advance.

 

[Ben M. Schorr - MVP]

Aloha teenzbutler,

Are the attendees all in your same time zone?

-Ben-
Ben M. Schorr - MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

 

[Lainer]

I am recently having a similar problem and was just coming here to post about
it. Someone, please, help!

Somehow when I synced my PPC, my all day event reminders (mostly birthdays
and anniversaries) were changed into appointments that began at 3am on one
day and end on 3am the following - thusly spanning 2 days. I don't want to
manually change each one - is there a way to change all of these
"appointments" back to individual, recurring, all-day events?

 

[Brian Tillman]

Somehow when I synced my PPC, my all day event reminders (mostly
birthdays and anniversaries) were changed into appointments that
began at 3am on one day and end on 3am the following - thusly
spanning 2 days.

TIme zone mismatch between your PDA and your PC's clock and/or Outlook's
calendar, probably.

I don't want to manually change each one - is there
a way to change all of these "appointments" back to individual,
recurring, all-day events?

Export them to a CVS file, open it in Excel, change the times and save,
delete them in Outlook, then reimport them.

 

[Brian Tillman]

Somehow when I synced my PPC, my all day event reminders (mostly
birthdays and anniversaries) were changed into appointments that
began at 3am on one day and end on 3am the following - thusly
spanning 2 days. I don't want to manually change each one - is there
a way to change all of these "appointments" back to individual,
recurring, all-day events?

Another approach: delete them from the calendar, open each contact where
these events were defined, make an insignificant change (i.e., change a
letter to itself), then save the contacts again. That should reload the
events to the calendar.

 

[teenzbutler]

Hi Ben. All of my attendees are in the office. It is very confusing because
as stated below, the Start is 5:00 pm and the End is the next day at 5:00 pm.
That is a 24-hour period. Is there a way to program it to be an 8 hour
period, i.e., 8:00 am to 5:00 pm. Typically, a work day is 8 hours. Let me
know.

 

[Ben M. Schorr - MVP]

Aloha teenzbutler,

You can create appointments with any start/end times you like - but the "All
Day" Appointments are always going to be 24-hours. Your aforementioned problem
sounds to me like there is a time zone mismatch on one or more of the workstations.
Does the problem happen to all of your attendees or just certain ones?

-Ben-
Ben M. Schorr - MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

 

[teenzbutler]

This problem occurs on all machines. We run terminal server and connect via
Exchange. Our time comes from our Fileserver so everyone connected to the
network has the same time. I don't understand why an all day event would be
24-hours. So what your saying is, we cannot change this feature.

 

[Ben M. Schorr - MVP]

Aloha teenzbutler,

Correct - "All Day Events" will always block out the whole day and that's
not configurable.

Outlook 2007 adds the ability to specify what time zone the appointment will
occur in which may take some of the pain out of it. But otherwise...

-Ben-
Ben M. Schorr - MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

 

[teenzbutler]

Hi Ben,

Thanks for your reply. I don't understand how time zones would make any
difference, considering, all the attendees are in the same office. Our
problem is basically the All day event calculates a 24-hour period. It would
be nice to configure this for work hours. Thanks again for your reply.

 

[Ben M. Schorr - MVP]

Aloha teenzbutler,

Just because they're all physically in the same office doesn't mean that
all of their computers/servers are properly configured to the right time
zones. I've seen plenty of machines here in Hawaii that were running on
Pacific Standard Time and nobody noticed.

-Ben-
Ben M. Schorr - MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

 

[teenzbutler]

Hi Ben,

We use thin clients and terminal servers. Our time is defined by the
server. So in our case, every body does have the same time.

Thanks for your response.