Problem with label mail merge in Word

[Barnet]

Hi,

I am trying to create a Word document of mailing labels from an Outlook
contacts folder.

I open Word (2002), begin a new document, and get to the mail merge six-step
wizard. I do fine through step three, which is selecting the recipient list.
I select the Outlook folder option, and the folder I wish to use appears as a
choice, so I select that. The list of contacts appears in the little window,
and I make sure all the contacts are selected. Looks good so far.

But when I go to step four, the Word document does not have any contact
information in the formatted areas for labels. Instead, each one simply says
"Next Record" with some other punctuation and a paragraph mark. I've looked
through the help file up and down, but have no idea why the contact
information doesn't show up.

Thanks in advance for any help you might offer.

Barnet

 

[Peter Jamieson]

You need to insert some suitable address fields then use the propagate
label option. Word Merge does not try to work out what you want on your
labels - you have to tell it.

Graham Mayor's article may help, probably starting from the point where it
says "Insert the fields":

http://www.gmayor.com/mail_merge_labels_with_word_xp.htm

Peter Jamieson

 

[Barnet]

Thank you... the link to the article at just the point you suggested solved
the problem. Amazing to me that this isn't indicated in some way in the
wizard.

Barnet

 

[Graham Mayor]

Of course it is - step 3 of 6 - Next arrange your labels! The whole point of
a wizard is that it leads you through the process. This may not be the
easiest way to merge labels, but it does take you through the necessary
steps.

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Graham Mayor - Word MVP


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