problems creating a directory

[Sheryl]

I am trying to create a directory with the mail merge
wizard. When I preview my merge only one record comes
up. If I add another set of fields where I want the next
entry to be, the same data is inserted in the fields.
So, I have the same person's data listed several times on
the same page. Then it places the other data on an
entirely new page (and essentially recreates the entire
file). It can't be that hard, what am I doing wrong?

Thanks for any help!

Sheryl

 

[Peter Jamieson]

When you "preview" a directory, you only actually see the data for one
record, as you have discovered. So it isn't really a preview of the output
document, just a preview of the data. You should just have the fields for
one record, typically with a paragraph mark at the end. You have to perform
the merge to see what the output is going to look like - if you just want to
get a rough idea, and there are a large number of records in the data
source, you could speed things up by specifying a merge of (say) records 1
to 50 or whatever.

 

[Sheryl]

Thanks for your reply! I think my problems stemmed from
trying to merge data into the directory template. Must
have been a formatting issue. When I performed the same
merge in a new document (no template) everything worked
perfectly. I will just cut and paste into the template,
unless you know a better way.

Sheryl