Problems keeping art with powerpoint

[Joan]

I seem to have a problem that no one else has. I use powerpoint X on a
Mac G4, Jaguar 10.2.8 to be viewed on a pc laptop. My problem is with
the graphics and photos. If I just insert without linking (I guess
that's what people mean when they say embed the graphics) some, and
sometimes all, the art doesn't show up when it's played on a pc.
Sometimes there's a white box, sometimes a box with a red x. If I save
as a powerpoint package, the art is gathered in a folder as it's
supposed to.

If I need to make changes, and since there are always changes, I have
to trash the original package, and save the whole thing again. But not
all the art is gathered the second time, and even less art each time
if I have to do this more than twice. This happens every time. I've
tried to link when I insert the art from file, I've "saved with
document", I've tried every combination I could think of. The only
solution I can think of, is to re-insert every single piece of art,
graphic, photo etc. Since my presentations are heavy on the graphics,
this is very time consuming.

Lately jpgs don't even show up as anything but white boxes, even on my
mac. I've started to save the photos as gifs in photoshop. But I don't
know why jpgs used to show up in Powerpoint and now they don't!

Sorry for the long post, but powerpoint is driving me crazy, I have
keynote but I eventually have to work in powerpoint because the
presentation needs to be viewed on a pc and when I think I've found
the solution, the next time it doesn't work.

 

[Steve Rindsberg]

Are you using CMYK graphics, by any chance? I'd avoid that, for starters.

--
Posted to news://msnews.microsoft.com
Steve Rindsberg, PPT MVP
PowerPoint FAQ - www.pptfaq.com
PPTools - www.pptools.com
===============================

 

[AES/newspost]

I seem to have a problem that no one else has. I use powerpoint X on a
Mac G4, Jaguar 10.2.8 to be viewed on a pc laptop. My problem is with
the graphics and photos. If I just insert without linking (I guess
that's what people mean when they say embed the graphics) some, and
sometimes all, the art doesn't show up when it's played on a pc.

I keep pushing the clain that an attractive solution to these sorts of
problems is to always save, store, ship and present PowerPoint
presentations in PDF format.

True, PowerPoint is quite handy for making original slides, with lots of
capabilities to edit and alter text and drag and reshape images; and
true, there can be some (generally minor) font conversion problems in
going from PowerPrint to PDF.

But once you make the conversion, the PDF file is usually considerably
smaller; the PDF format is much more multi-platform; and even the free
Acrobat Reader application has very good slide presentation capabilities.

And if you acquire full-bore Acrobat it becomes very easy to rearrange
slides within presentations and exchange slides from one presentation to
another; you can directly edit slides to some extent in Acrobat
(admittedly with limitations); you can add PDF pages picked up from
elsewhere without even going through PowerPoint; you can edit, modify
and import pages from Adobe Illustrator and PhotoShop Elements; and you
can use EPS graphics, which PowerPoint handles very badly (in my
experience anyway).

 

[M. Katz]

I keep pushing the clain that an attractive solution to these sorts of

problems is to always save, store, ship and present PowerPoint
presentations in PDF format.

Usually I can make PDFs in Mac OS X 10.3.2 right from the print dialog
with no problem. But yesterday, I asked Powerpoint to create a 2-up
handout (2 slides per page). For some reason the PDFs could not be
"recognized" or read by Preview or Adobe Reader. I tried it a bunch of
times and many different ways. Sending the 2-up slides to a laser
printer DID work however. So I'm not clear on what was going wrong.

At the same time, I _was_ able to make 1-slide-per-page PDF output
just fine.

Any ideas?

 

[mickael]

Usually I can make PDFs in Mac OS X 10.3.2 right from the print dialog

with no problem. But yesterday, I asked Powerpoint to create a 2-up
handout (2 slides per page). For some reason the PDFs could not be
"recognized" or read by Preview or Adobe Reader. I tried it a bunch of
times and many different ways. Sending the 2-up slides to a laser
printer DID work however. So I'm not clear on what was going wrong.

At the same time, I _was_ able to make 1-slide-per-page PDF output
just fine.

Any ideas?

I've had the same problem, I tend to believe it's too complicated for
the OSX pdf writer to handle the virtual handouts generated by ppt.
Even in full page layout some complicated slides tend to be messed up.
The full verson of acrobat 6 will solve the issue of handouts in pdf
and as a goodie will generate much-much smaller files ...

-mickael