Problems pasting TIF image into Notebook document.

[john]

Hi

When I copy a picture in TIF format into a Word Notebook document a
black vertical band obscures the right hand quarter of the picture,
even though the picture does not have this band in the Scrapbook view.
I've tried pasting into the Normal and Page Layout views of the
Notebook document, but no improvement.

I'm using Word for Mac V11.2 with Mac OSX 10.4.6

Very grateful for advice

John

 

[PhilD]

Hi

When I copy a picture in TIF format into a Word Notebook document a
black vertical band obscures the right hand quarter of the picture,
even though the picture does not have this band in the Scrapbook view.
I've tried pasting into the Normal and Page Layout views of the
Notebook document, but no improvement.

1st thought (I am sure others will be along soon with better ideas):

Is the picture stretching beyond the right hand margin (as opposed to
edge of page)? If you resize the picture smaller, does the black band
disappear (or at least reduce)?

PhilD

 

[john]

Hi Phil

No to both.

If I resize the picture smaller the same proportion of blank band
appears.

This is also the case if I paste into a regular Word doc (as distinct
from a Notebook doc).

The only way I can reduce the width of the band is to omit the right
hand (vertical) quarter of the image that I am copying from Preview -
and even then the black band only reduces from about a third of the
image to a sixth of the image.

John

 

[CyberTaz]

Hi john -

It could be that the TIFF is greater than 8-bit and/or CMYK color mode,
neither of which can be effectively displayed in Word.

If possible process the imasge in Photoshop (or whatever) as an 8-bit
RGB TIFF & use that. There should be no problem. Keep in mind, though,
that 220 - 300 ppi is all the resolution required, so if the image is
higher than that you might want to further process it at the same time
fro print dimensions & resolution.

Since TIFFs can still be quite large you might also consider Linking
rather than embedding the image to keep file size down. Just be sure it
is available at print time.

HTH |:>)
Bob Jones [MVP] Office:Mac

 

[john]

Hi Bob

Many thanks. I'm not technically adept. All I can say is that I use
Microtek Scanwizard 5 V7.22.

The image was a diagram in B&W text. When I pressed SCAN TO it saved
the image as a TIFF file, at 300 dpi. The size of the file was 788KB.
Hence wasn't color mode, but I've no idea how many bits.

When I double-clicked on the file, my Mac used Preview to open it (I
don't have Photoshop) and I copied the image from there and pasted into
my Word document.

John

 

[CyberTaz]

Try it this way - rather than opening in Preview.

In your Word doc go to Insert>Picture>From File. Navigate to & select the
file. See if that makes a difference. This really is the preferred method
for getting an image into a Word doc.

As much as it is touted, Copy/Paste is fine for text, but can be problematic
for images.

BTW - You might review any printed or on-line documentation for you scanner
& software. Scanner settings can easily determine the usability of an image.
Also, if you use Insert>Picture you should find that you can directly
acquire an image from your scanner without creating a separate file.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Bob:

Slip of the keyboard -- you meant "24 bit" (3 x 8 bit RGB)...

Word can do 24 bit colour, not higher, and it must be RGB. CMYK is coming,
but it's not here yet...

Cheers

Hi john -

It could be that the TIFF is greater than 8-bit and/or CMYK color mode,
neither of which can be effectively displayed in Word.

If possible process the imasge in Photoshop (or whatever) as an 8-bit
RGB TIFF & use that. There should be no problem. Keep in mind, though,
that 220 - 300 ppi is all the resolution required, so if the image is
higher than that you might want to further process it at the same time
fro print dimensions & resolution.

Since TIFFs can still be quite large you might also consider Linking
rather than embedding the image to keep file size down. Just be sure it
is available at print time.

HTH |:>)
Bob Jones [MVP] Office:Mac

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[CyberTaz]

Hey John -

Hi Bob:

Slip of the keyboard -- you meant "24 bit" (3 x 8 bit RGB)...

Not so much the fault of the keyboard (or the fingers) as a lack of
concentration - thanks for the catch

Word can do 24 bit colour, not higher, and it must be RGB. CMYK is coming,
but it's not here yet...

But at least I get *one* point for this part, huh????

Regards |:>)
Bob Jones
[MVP] Office:Mac

Cheers

 

[john]

Many thanks, Bob

Try it this way - rather than opening in Preview.

In your Word doc go to Insert>Picture>From File. Navigate to & select the
file. See if that makes a difference. This really is the preferred method
for getting an image into a Word doc.

This worked!

BTW - You might review any printed or on-line documentation for you scanner
& software. Scanner settings can easily determine the usability of an image.
Also, if you use Insert>Picture you should find that you can directly
acquire an image from your scanner without creating a separate file.

When I tried this I got an error message: "Unable to connect to camera
or scanner. Check the connection and reinstall driver if necessary."

Since the scanner is working presumably does it really need its driver
reinstalled? How does Word connect to it?

John

 

[CyberTaz]

Glad I could help! Many times copy/paste doesn't work as we'd like because
it bypasses Word's tools for interpreting the image file type & has to make
a 'conversion' that is less than optimal. Stay with the Insert>Object
technique & you should fair far better.

As far as the scanner situation, I can't say. It's possible that your
unit/driver may not be compatible with the feature. You might check the
Microtek web site to see if there is an update available or guidance from
their support people on the issue.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi John:

Yes. Word has a function that enables you to do Insert>Picture>From
scanner... If Word can't see the scanner, it does need to be re-installed
to get that working.

However, I have NEVER used that function, and I can't imagine anyone else
would either. I can't imagine scanning a picture and then NOT wanting to
fix it up before putting it in my document.

So I wouldn't bother with either the feature or with reinstalling the driver


Cheers

Many thanks, Bob


This worked!

When I tried this I got an error message: "Unable to connect to camera
or scanner. Check the connection and reinstall driver if necessary."

Since the scanner is working presumably does it really need its driver
reinstalled? How does Word connect to it?

John

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[john]

Hi John

However, I have NEVER used that function, and I can't imagine anyone else
would either. I can't imagine scanning a picture and then NOT wanting to
fix it up before putting it in my document.

But how do I fix it up before inserting as Bob suggested? Can I fix it
using Preview, which is the program that my Mac uses when I double
click on the file?

John

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi John:

Have you read the Help in Preview?

Cheers

Hi John


But how do I fix it up before inserting as Bob suggested? Can I fix it
using Preview, which is the program that my Mac uses when I double
click on the file?

John

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[CyberTaz]

However, I have NEVER used that function, and I can't imagine anyone else
would either. I can't imagine scanning a picture and then NOT wanting to
fix it up before putting it in my document.

C'mon John, don't be such a prissy perfectionist - always the consummate
professional, I see !

Seriously, though, certainly not for any type of quality photos, but for us
commoners it truly is a convenience. It doesn't just dump the content in
randomly or without control. When you use the Acquire feature it launches
your scanner app, so if you have any clue as to how to use that you can scan
quite accurately into your doc without having to create a separate file &
going through any extra steps. Particularly useful for line art, form
facsimiles or anything else where commercial output isn't necessarily the
goal. I just used it yesterday to include a copy of a receipt as proof of
purchase in a warranty claim I was filing.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[John McGhie [MVP - Word and Word Macintosh]]

I was just attempting to rise to the standards so effectively promulgated by
Elliott

C'mon John, don't be such a prissy perfectionist - always the consummate
professional, I see !

Seriously, though, certainly not for any type of quality photos, but for us
commoners it truly is a convenience. It doesn't just dump the content in
randomly or without control. When you use the Acquire feature it launches
your scanner app, so if you have any clue as to how to use that you can scan
quite accurately into your doc without having to create a separate file &
going through any extra steps. Particularly useful for line art, form
facsimiles or anything else where commercial output isn't necessarily the
goal. I just used it yesterday to include a copy of a receipt as proof of
purchase in a warranty claim I was filing.

Regards |:>)
Bob Jones
[MVP] Office:Mac

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[john]

Hi Bob

Thanks to your advice I've imported images of diagrams into a
Notebook document. However, for some reason that baffles me, one of
them only appears in Page Layout View; only a paragraph mark appears
in Normal, Outline, or Notebook Views.

How can I get them to appear in these other views? (I usually work in
Normal or Page Layout).

John

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi John:

Vector graphics objects are only visible in Page Layout and Print Preview
views.

No graphic objects should ever appear in Outline view.

Check in Word>Preferences>View that "Drawings" is switched on.

Hope this helps

Hi Bob

Thanks to your advice I've imported images of diagrams into a
Notebook document. However, for some reason that baffles me, one of
them only appears in Page Layout View; only a paragraph mark appears
in Normal, Outline, or Notebook Views.

How can I get them to appear in these other views? (I usually work in
Normal or Page Layout).

John

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[john]

Hi John

What I still don't understand is why two diagrams appear in Normal and
Notebook View but a third doesn't. I don't know what vector graphic
object is, but all three diagrams were saved as TIFF files.

Thanks

 

[CyberTaz]

The graphic that *doesn't* appear in Normal View - have you checked to see
if Text Wrapping of some sort is applied to it? If it isn't 'In Line with
Text' it won't display in Normal. Ctrl+click it, choose Format Picture -
Layout & if it isn't set for In Line with Text choose that. It should then
show up in any view.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[john]

Hi John

Apologies for delay. Won't bore you with reason.

Select the one that does not appear, choose Format>Font and tell me if any
"Effects" are enabled (particularly: "Hidden").

No Effects are enabled.

When you saved that TIFF, I assume you checked that it was indeed RGB
(24-bit) colour? Word will not display files that contain a higher colour
depth

No, I didn't check because it was a black and white line drawing that I
copied.

John