Problems with sending email, and attempting to send to a Contacts Business Fax

[Eric Wagar]

I am attempting to send email to Contacts by simply choosing them in the
'Select Names' pop-up window from a new message window. While doing so
proves to be successful for all of my contacts, two of them have Business
Fax's defined. Since these two have the Business fax defined, I must choose
their emails, otherwise Outlook will fail to send the message to the
'Business Fax'.

I can simply go and check to see which of the two listings is the email and
which is the Business Fax, but I'd like to be able to do a mass selection
and send to their listed emails. Is there a way to make Outlook only show
the email portion of a Contact in the 'Select Names' window?

Thanks
eric

 

[Russ Valentine [MVP-Outlook]]

The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm

Sounds like you should create a Distribution List for your mass mailings.
Then you can select only email recipients within the DL.

 

[Russ Valentine [MVP-Outlook]]

The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm

Sounds like you should create a Distribution List for your mass mailings.
Then you can select only email recipients within the DL.

 

[Eric Wagar]

If the default behavior is to display all electronic address, why do I not
see Mobile, Home, or Work #'s? If this is as simple as saying "That the
default Microsoft way" please say so. I can accept that, although not
be happy with the answer.

The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm

Sounds like you should create a Distribution List for your mass mailings.
Then you can select only email recipients within the DL.


--
Russ Valentine
[MVP-Outlook]

I am attempting to send email to Contacts by simply choosing them in the
'Select Names' pop-up window from a new message window. While doing so
proves to be successful for all of my contacts, two of them have Business
Fax's defined. Since these two have the Business fax defined, I must choose
their emails, otherwise Outlook will fail to send the message to the
'Business Fax'.

I can simply go and check to see which of the two listings is the email and
which is the Business Fax, but I'd like to be able to do a mass selection
and send to their listed emails. Is there a way to make Outlook only show
the email portion of a Contact in the 'Select Names' window?

Thanks
eric

 

[Milly Staples [MVP - Outlook]]

You mobile phone, home phone, and work phone, etc. are not electronic
addresses. Your fax number, however, can be used for sending faxes by
e-mail.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.


After searching google.groups.com and finding no answer
Eric Wagar <[email protected]> asked:

| If the default behavior is to display all electronic address, why do
| I not see Mobile, Home, or Work #'s? If this is as simple as saying
| "That the default Microsoft way" please say so. I can accept
| that, although not be happy with the answer.
|
|
|
|
| || The standard behavior for the Outlook Address book is to display all
|| electronic addresses (both fax and e-mail). That behavior cannot be
|| changed. The only way to prevent the display of fax numbers is to
|| store them in a different field or to disguise them (e.g., precede
|| them with an alpha character) so that Outlook won't recognize them
|| as phone numbers.
|| There are also a number of utilities available that can do this for
|| you automatically. Some are listed here:
|| http://www.slipstick.com/contacts/nofax.htm
||
|| Sounds like you should create a Distribution List for your mass
|| mailings. Then you can select only email recipients within the DL.
||
||
|| --
|| Russ Valentine
|| [MVP-Outlook]
|| ||| I am attempting to send email to Contacts by simply choosing them
||| in the 'Select Names' pop-up window from a new message window.
||| While doing so proves to be successful for all of my contacts, two
||| of them have Business Fax's defined. Since these two have the
||| Business fax defined, I must choose their emails, otherwise Outlook
||| will fail to send the message to the 'Business Fax'.
|||
||| I can simply go and check to see which of the two listings is the
||| email and which is the Business Fax, but I'd like to be able to do
||| a mass selection and send to their listed emails. Is there a way
||| to make Outlook only show the email portion of a Contact in the
||| 'Select Names' window?
|||
||| Thanks
||| eric

 

[Russ Valentine [MVP-Outlook]]

Any address to which you can send an electronic message will appear. That
includes email, fax, pager and mobile. I believe I already stated that is
"behavior as designed" and posted alternatives.
--
Russ Valentine
[MVP-Outlook]

If the default behavior is to display all electronic address, why do I not
see Mobile, Home, or Work #'s? If this is as simple as saying "That the
default Microsoft way" please say so. I can accept that, although not
be happy with the answer.

The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm

Sounds like you should create a Distribution List for your mass mailings.
Then you can select only email recipients within the DL.


--
Russ Valentine
[MVP-Outlook]

I am attempting to send email to Contacts by simply choosing them in the
'Select Names' pop-up window from a new message window. While doing so
proves to be successful for all of my contacts, two of them have Business
Fax's defined. Since these two have the Business fax defined, I must choose
their emails, otherwise Outlook will fail to send the message to the
'Business Fax'.

I can simply go and check to see which of the two listings is the

email
and

which is the Business Fax, but I'd like to be able to do a mass selection
and send to their listed emails. Is there a way to make Outlook only show
the email portion of a Contact in the 'Select Names' window?

Thanks
eric