producing a report via a keyword - filtering and macros not suitab

[UKMAN]

help needed please........ I am not a formula expert so bear with me please.
I know filtering is available but I am trying to save effort as data goes
into a seperate report.

Basically I have a skill matrix spread worksheet I need to extract data from
using a keyword search so:

the dbase sheet is designed as:

Col a Col B through to Col Z
Row 1 Skill title i.e. Excel
Row 2 Name Knowledge level between 1 to 5 i.e. 2

Note there is about 100 rows of names.

example therefore is:
Excel word
Colin 2 3
Sarah 1 5
Pete 0 3

What I need to do is on a seperate worksheet is from a drop down list i.e
a1, select a title (listing the titles from col b through to col z)

in b3 and c3 downwards, List the names and that persons knowledge value i.e.

Drop down selection is [excel]

return in the report is
Colin 2
Sarah 1

You notice Pete is not reported on.

Can anyone help please......

Cheers
UKMAN1

 

[broro183]

hi UKMan,


I know filtering is available but I am trying to save effort as data
goes into a seperate report...


Filtering & sorting are two very useful functions within Excel, and
even without seeing your layout, I would go so far as to suggest that
perhaps your report should be redesigned so that the use of Excel's
functionality doesn't cause extra effort.

Ignoring potential redesign for the moment - I think that Vlookup will
help you. Search for "Vlookup" in the Excel Help files & post again if
you have any specific problems.

A pivot table (PT) may help you. The PT will remain separate from the
original source data and with some thought/redesign it may even become
the "separate report" for you.

This link ('Using Pivot Tables and Pivot Charts in Microsoft Excel'
(http://peltiertech.com/Excel/Pivots/pivotstart.htm)) has a lot of
information about pivot tables (esp the 'Introduction section'
(http://peltiertech.com/Excel/Pivots/pivottables.htm))

... on second thoughts, I think I've misunderstood - I'll
upload an example file in my next post...


hth
Rob

 

[Steve Dunn]

Hi

Array Entered* in B3:

=INDEX(dbase!$A$2:$Z$100,SMALL(IF(OFFSET(
dbase!$A$2:$Z$100,,MATCH($A$1,dbase!$B$1:$Z$1,0),,
1)<>0,ROW(dbase!$A$2:$Z$100)-CELL("ROW",
dbase!$A$2:$Z$100)+1),ROW()-ROW($B$3)+1),1)


Array Entered in C3:

=INDEX(dbase!$A$2:$Z$100,SMALL(IF(OFFSET(
dbase!$A$2:$Z$100,,MATCH($A$1,dbase!$B$1:$Z$1,0),,
1)<>0,ROW(dbase!$A$2:$Z$100)-CELL("ROW",
dbase!$A$2:$Z$100)+1),ROW()-ROW($B$3)+1),
MATCH($A$1,dbase!$B$1:$Z$1,0)+1)


Copy B3:C3 down as far as required.

It is possible to do this without Array Entering, but the formulae become
twice as long...

In B3:

=INDEX(dbase!$A$2:$Z$100,SMALL(INDEX((OFFSET(dbase!$A$2:$Z$100,,MATCH($A$1,dbase!$B$1:$Z$1,0),,1)<>0)*(ROW(dbase!$A$2:$Z$100)-CELL("ROW",dbase!$A$2:$Z$100)+1),),COUNTIF(OFFSET(dbase!$A$2:$Z$100,,MATCH($A$1,dbase!$B$1:$Z$1,0),,1),0)+COUNTIF(OFFSET(dbase!$A$2:$Z$100,,MATCH($A$1,dbase!$B$1:$Z$1,0),,1),"")+ROW()-ROW($B$3)+1),1)

in C3:

=INDEX(dbase!$A$2:$Z$100,SMALL(INDEX((OFFSET(
dbase!$A$2:$Z$100,,MATCH($A$1,dbase!$B$1:$Z$1,0),,1)
<>0)*(ROW(dbase!$A$2:$Z$100)-CELL("ROW",
dbase!$A$2:$Z$100)+1),),COUNTIF(OFFSET(
dbase!$A$2:$Z$100,,MATCH($A$1,dbase!$B$1:$Z$1,0),,
1),0)+COUNTIF(OFFSET(dbase!$A$2:$Z$100,,MATCH($A$1,
dbase!$B$1:$Z$1,0),,1),"")+ROW()-ROW($B$3)+1),
MATCH($A$1,dbase!$B$1:$Z$1,0)+1)


*After typing the formula use Ctrl+Shift+Enter instead of just Enter.

HTH
Steve D.