progress during non-working times

[Rocky]

Hello!

I have a project that seems to be set up and leveled
properly and I'm wondering how to best handle a certain
situation. For example, if I have a resource that elects
to work 10 hours on a given 20-hour task during a non-
working time (e.g., he works 10 hours on a Saturday to
get ahead), how do I best update my project to show this
progress against the task that's not scheduled to be
worked on for weeks from now? If I just go to the percent
complete and enter 50%, the downstream tasks don't show a
benefit from that "free" progress. I know I can just
change the task Duration or Work to be 10 hours instead
of 20 and the downstream tasks will update properly, but
then my project doesn't reflect reality. I want to show
that the task is still a 20 hour task, but without
impacting the schedule, someone performed 10 hours of the
20.

It seems like this would be a simple, common event but
I'm at a loss as to how I should address it.

 

[Gérard Ducouret]

Hello Rocky,
Change the resource calendar : select the resource in the Resource Sheet,
and : Tools / Change working time.
Select the Saturday the resource worked : click Nondefault working time,
and change the time range so that it totals 10 hours.
Then, in the Resource Usage view, enter 10 h Actual Work for that saturday.

Hope this helps,

Gérard Ducouret

 

[Rocky]

It worked perfectly. Thank you very much!

----- Gérard Ducouret wrote: -----

Hello Rocky,
Change the resource calendar : select the resource in the Resource Sheet,
and : Tools / Change working time.
Select the Saturday the resource worked : click Nondefault working time,
and change the time range so that it totals 10 hours.
Then, in the Resource Usage view, enter 10 h Actual Work for that saturday.

Hope this helps,

Gérard Ducouret

 

[Steve House]

Gerard's answer gave one approach. Another that I favour is to show the
Saturday work as 10 hours of Actual Overtime Work on the date it was done,
entered using the Resource Usage view. I think the calendar should show the
scheduled work time of the resource only and work performed outside of those
times is posted as overtime work, regardless of whether the resource is
actually entitled to premium OT pay or not. In line with that, to get the
costs to come out right I recommend that people who do not get premium pay
have their overtime rate entered using the same value as their regular rate
so those Saturday hours don't show up as freebies in the budget (some users
and most courseware say to set the OT rate to zero for managers and
professionals who don't actually get extra overtime pay but I don't think
that approach gives an accurate estimate of the true costs.) He's gonna get
paid for 'em, whether directly or indirectly, by taking a little "mental
health comp time" off when his schedule allows.