Project Gallery setting save recent files option

[ricrose]

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Power PC

In Project Gallery, under "recent".... the "save recent files" option ... how can I set it to 0?

 

[CyberTaz]

Go to the Settings tab in the Gallery & set 0 as the number of files to
show... But it has nothing to do with *saving*. It only determines how many
file names are displayed in the list.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[ricrose]

Thanks for your response. In the gallery there is no settings tab. There is a "customize" tab that allows me to set the number of remembered recent files, but it only goes down to 1! Won't allow me to enter a zero.

 

[CyberTaz]

Sorry for the wrong tab name - I was using 2008 at the time & didn't realize
that they had arbitrarily changed the labeling :-} But you're right - it is
labeled Customize in 2004.

Although you can only set that to 1 you can also go to Word> Preferences>
General & remove the check for Recently Used File List if you don't want the
Project Gallery to display even 1 file. However, that also disables the
recently used list in the file menu.

What are you actually trying to accomplish? I don't see why file tracking by
the Gallery should be a problem. If the Gallery is set to not display on
launch - or if it's set to open to a specific tab - you never see the Recent
file list unless you go looking for it and it doesn't deplete system
resources by a measureable amount.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[ricrose]

Thanks again, Bob. I already did the Word Prefs adjustment, but that doesn't solve the entire problem.
When the gallery opens, any other user on my computer can simply go to "recent", choose today, yesterday, this week, etc., and see and access any file I've recently used. That's why I wanted to set it to zero. I have confidential files that I prefer remain that way. Instead of password protecting them, I just want them to not be on any list...out of sight, out of mind.

ricrose

 

[Elliott Roper]

Thanks again, Bob. I already did the Word Prefs adjustment, but that doesn't
solve the entire problem.
When the gallery opens, any other user on my computer can simply go to
"recent", choose today, yesterday, this week, etc., and see and access any
file I've recently used. That's why I wanted to set it to zero. I have
confidential files that I prefer remain that way. Instead of password
protecting them, I just want them to not be on any list...out of sight, out
of mind.

Prepare yourself for a nasty shock. Last time I played with this,
anybody could set the count back up again, and there was the whole
history back as if you hadn't knocked the count down.

Worth a check that it hasn't been fixed since then.

If you seriously want to keep your stuff out of sight, get PGP and use
a PGP disk for your sensitive documents. Security through obscurity
isn't security at all. You should also enable encrypted swap space.
Even then, I wouldn't trust Word not to leave temp and scratch stuff
lying about in J Random Directory somewhere.

I don't think you can password protect files in Word. I never looked
that hard, since it has such a bad reputation and you can't even
potentially see the source code.

The only way to use Word securely is to keep your machine to yourself
and keep it locked in a safe when not in use, and *never* put it on the
net.

Well, that is a bit paranoid. But for better than halfway decent
advice, see how NSA advises US government users and contractors who use
Macintoshes.
http://www.nsa.goc/snac/
then type macintosh into the search box
download 1731-006R-2007.pdf (Actually an Apple document)
and
osx_client_final_v_1_1.pdf (For Panther, but what an interesting read)
You will have to eat it after reading, or they will...
whump whuMP WHUMP WHUMP WHUMP
eek! Black helic

 

[CyberTaz]

Elliott's advice is rock solid but not always viable. However, he hit the
nail squarely about not allowing others to use your system if there is
confidential information you don't want them to access.

At the very least you need to become familiar with creating separate
accounts for each user if it's imperative that they use the same Mac. See
Mac Help on he topic: Keeping your computer information safe

Anyone with access to *your* account will find the files regardless of
whether they're in the Recently Used list or not. As Elliott said, just not
showing a list doesn't secure anything.

Word documents *can* be password protected, but file level password
protection is about equal to a "tamper-resistant" seal on an aspirin bottle.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Jim Gordon MVP]

Elliott's advice is rock solid but not always viable. However, he hit the
nail squarely about not allowing others to use your system if there is
confidential information you don't want them to access.

At the very least you need to become familiar with creating separate
accounts for each user if it's imperative that they use the same Mac. See
Mac Help on he topic: Keeping your computer information safe

Anyone with access to *your* account will find the files regardless of
whether they're in the Recently Used list or not. As Elliott said, just not
showing a list doesn't secure anything.

Word documents *can* be password protected, but file level password
protection is about equal to a "tamper-resistant" seal on an aspirin bottle.

Regards |:>)
Bob Jones
[MVP] Office:Mac

Hi

CyberTaz has the correct answer. You should be using separate user
accounts in MacOS. Not only can people find your recently accessed files
in Office, all they have to do is use Apple+F from the desktop and find
your recently used files from ALL applications.

And don't put your account password on a post-it note on the monitor or
share it with anyone.

Really, if you want to be extra secure, make sure the computer can't be
run while you're not around. A MacOS system disc can change the master
administrator password. Or someone could hook up another Mac and use
Terminal mode.

-Jim

--
Jim Gordon
Mac MVP

MVPs are independent experts who are not affiliated with Microsoft.


Visit my blog
http://blog.360.yahoo.com/blog-i7JMeio7cqvhotIUwCzaJWq9

 

[ricrose]

Thanks for the wisdom. I appreciate it.
Ironically what I'm trying to hide is a list of my myriad passwords.

ricrose