Project not allocating full work day to resources

[DKirkman]

Hi,
I know I'm doing something wrong here. Let me explain my situation. I have set my calendar up to reflect a 6.5hr work day.
I have multiple tasks assigned to a particular resource that start on the same day but have differing durations. One task is 20h of effort, the other task is 60h of effort. I would like for the resource to work for 3 hours/day on the 60hr task and 3.5 hours/day on the 20hr task until the tasks are complete but project insists on scheduling the 20 hr task to 7.5hr/day. when I try to manually allocate the tasks and arrange them the way I want. I get one of the tasks highlighted in red indicating that the units assigned are over 100%.

Why is project allocating 7.5h/day when my workday is only 6.5? what am I doing wrong and why won't it let me manually allocate the tasks to fit the 6.5h workday?

Please help, I'm at my wits end.

 

[Rod Gill]

Hi,

You need to set the calendar to 6.5h per day and the hours per day under
Tools, Options to 6.5h per day. See the FAQ at:
www.mvps.org/project for more info.

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Hi,
I know I'm doing something wrong here. Let me explain my situation. I have

set my calendar up to reflect a 6.5hr work day.

I have multiple tasks assigned to a particular resource that start on the

same day but have differing durations. One task is 20h of effort, the other
task is 60h of effort. I would like for the resource to work for 3 hours/day
on the 60hr task and 3.5 hours/day on the 20hr task until the tasks are
complete but project insists on scheduling the 20 hr task to 7.5hr/day. when
I try to manually allocate the tasks and arrange them the way I want. I get
one of the tasks highlighted in red indicating that the units assigned are
over 100%.

Why is project allocating 7.5h/day when my workday is only 6.5? what am I

doing wrong and why won't it let me manually allocate the tasks to fit the
6.5h workday?

 

[Gérard Ducouret]

Hello,
3h a day when a day = 6,5h means an allocation of 46%
3,5 h a day when a day = 6,5h means an allocation of 53,8%

Insert the Work column in the Table Entry : Insert / Column...Work
- Enter 60h for the first task in the Work column
- Enter 20h for the second one

Check that your tasks are not set to "Fixed Duration" !
Select the first task : in the Assign Resource dialog box, in front of the
resource name, enter 46% in the Units cell
Select the 2ndtask : in the Assign Resource dialog box, in front of the
resource name, enter 53,8% in the Units cell
NB : Ms Project will round to 54%

Hope this helps,

Gérard Ducouret

Hi,
I know I'm doing something wrong here. Let me explain my situation. I have

set my calendar up to reflect a 6.5hr work day.

I have multiple tasks assigned to a particular resource that start on the

same day but have differing durations. One task is 20h of effort, the other
task is 60h of effort. I would like for the resource to work for 3 hours/day
on the 60hr task and 3.5 hours/day on the 20hr task until the tasks are
complete but project insists on scheduling the 20 hr task to 7.5hr/day. when
I try to manually allocate the tasks and arrange them the way I want. I get
one of the tasks highlighted in red indicating that the units assigned are
over 100%.

Why is project allocating 7.5h/day when my workday is only 6.5? what am I

doing wrong and why won't it let me manually allocate the tasks to fit the
6.5h workday?