Project Notes Go Missing

[Ulhas M Samant]

I create task notes in MS word (long, complex notes). I create as this as a
new file & update the word file. I say OK at the dialog box and come out of
MS-project after saving the file.

When I open the file again, I can see notes in the indicator column.
However, I can not see these in the dialog box, when I double click on the
task. It is empty.

How can I see notes which are not stored outside MSP application? Is there a
way out?
Thanks.

 

[Ulhas M Samant]

It is possible that this problem is limited to Summary Tasks (like Project
Summary). However, let me know if there is any work-around or setting
(options to be set) to overcome the same.
Thanks.

 

[Rob Schneider]

What you are saying you are doing does not, as explained, seem to be how
I would do it. You are writing notes in Word? Where do you put that
file? Do you copy/paste the text out of Word into Project? If so, how
exactly did you do that? It appears as though you do not yet have a
project defined in Project yet, regardless the existence of the Word
document(s) since you say when you double click the task there is
nothing there.

Recommendatons

1. Avoid Word if you can. You can use the Notes editor in Project to
write long and complex (but keep it simple!) notes attached to any and
all tasks--even summary tasks. (Double click on the task to get the
Summary Task information dialog box, tab: Notes).

2. Focus on Project. Make sure you create and save the project schedule
model in Project. Any notes in the Notes field (see No. 1) above are
saved in the Project MPP file.


--rms

www.rmschneider.com

 

[Jim Aksel]

As Rob said, if you focus on the Notes field in MS Project, you can use this
as a rich text box and get most of what you need.

If you want to store your notes in a Word File (separately from MS Project),
you should save teh Word.doc to a known location. Then, insert a Hyperlnk
column into MS Project and use that column to link to your word.doc.
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Jim Aksel, MVP

Check out my blog for more information:
http://www.msprojectblog.com