Project Status

[Pratta]

Hi Deluth
What you want is what project does best.
If you are having poblems it may be because you are not
allowing Project to control the flow. Make sure that all
tsks are "as soon as possible" - with no hard coded dates.
Select each task or network of tasks and with the Tracking
toolbar select "update as scheduled" or with % completes
(as required) and then for those tasks not complete/partly
complete selected, select "re-schedule tasks".
Project will then do its work. Can also use filters/views
to help.
Baselining the schedule will also help, and depicting the
baselined dates in the bar-styles.
The Resource-Ussage view will give you a good view of what
remains/ has been done by task and resource.
I suggest you also insert a current date line into your
gantt to assist. Do this by right clicking in the gantt,
select grid-lines/ current date and select the format.
The gantt will then clearly show on the left of the line,
what should have been completed, and on its right, the
tasks that need to be completed.
Hope this is what you were after.

Regards.........Geoff Pratt

-----Original Message-----
Hi - the project I'm working on has 20+ resources. I'm

tracking their progress and sometimes, the tasks are not
done serially. The tasks are dependent on scheduling the
resource time, not necessarily by true dependencies of the
tasks. Sometimes there would be 3 or 4 tasks at 40-50%
done. What I would like to get from Project is a general
status of all the tasks, taking in account the unfinished
tasks as well as the % complete of all the dependencies
for the milestone.

For example: task 1 - 50% done with 1 day left, task2 -

75% done with 2 days left, task 3 - 50% done with 1 day
left. Overall, this resource would be on time since there
are 4 days left until the milestone date and the resource
has 4 days left of work. I did this calculation by hand,
but is there a way Project can calculate something like
this? What would really help would be for Project to let
me know if the milestone is at risk due to the dependent
tasks not completing in time.

 

[Deluth]

Geoff - I am unsure of what this did to my project. I tried rescheduling the unfinished tasks, all I see is the Gantt moved out, but the start/finish dates, as well as, the duration remained unchanged. Let me know what I did wrong. Thanks.

 

[Steve House]

Huh? "The Gantt moved out but the start/finish dates ... unchanged."
Changing the finish date for tasks underway and start/finish dates for tasks
not yet started is pretty much a definition of what "Gantt moved out" means.
Exactly what fields are you looking at? Duration, OTOH, actually should not
change. I have a task that was supposed to take 5 days that started last
Monday. Work progressed Mon and Tues but then the resource called in sick
Wed, Thu, and Fri. It's now Friday afternoon. Our resource thinks he'll be
back next Monday so we reschedule uncompleted work to start then. My Gantt
chart shows the task starting last Monday, work complete on Mon and Tues,
then a dotted line indicating a task split with work resuming next Monday
and continuing for 3 days. The elapsed time certainly changed, got 3 days
(in fact, got 5 days counting the weekend) longer but the duration still
shows 5 days because the three days the resource is sick gets removed from
the available working time calendar and doesn't count in the duration
measurement. Only available working time counts for duration and those
three days aren't available for work to proceed on the task.


--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Geoff - I am unsure of what this did to my project. I tried rescheduling

the unfinished tasks, all I see is the Gantt moved out, but the start/finish
dates, as well as, the duration remained unchanged. Let me know what I
did wrong. Thanks.