Project Web Access alerts and updates

[krs235]

I'm using Project professional & server 2003. I'd like to create an
alert that emails project managers whenever they need to approve time
for their resources, but I can't figure out how to customize what kind
of alerts are sent. Any thoughts, or is this just not possible?
Thanks!

 

[Dale Howard [MVP]]

krs235 --

By default, Project Web Access sends an e-mail to project managers whenever
a team member updates progress to them. Is this not what you want to
happen?

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"

 

[krs235]

That depends; does it email a manager ONLY when they have time to
approve?
The problem is, my department works on a lot of different projects, and
people are constantly modifying the project plans, so we don't want to
overload managers' inboxes.

 

[krs235]

Also, I think we're going to want other customized alerts, and I
haven't been able to find how to create them.

 

[Dale Howard [MVP]]

krs235 --

Project Server sends an e-mail each time a resource sends a task update for
approval. Each user controls his/her own e-mail subscriptions by doing the
folowing:

1. Log into PWA
2. On the Home page, click the "Alert me about my tasks and status reports"
link in the Actions pane
3. Set up the desired e-mail subscriptions for alerts and reminders
4. Click the Save Changes button

Hope this helps.

 

[krs235]

Is there a way to set those email updates globally, or does it HAVE to
be done user-by-user? Can this be done through custom code?

 

[Dale Howard [MVP]]

krs235 --

E-mail subscriptions are handled by each user individually. I am not aware
of any programmatic way to handle this, but perhaps someone else can comment
on a solution.