Project workspaces - to auto-create or not to auto-create - that isthe ?

[anovak]

I'm torn between automatically creating project workspaces and
allowing the PMs to decide when. On one hand, project workspaces
really aren't necessary for the smallest of projects, but on the other
hand I understand that in order to use the deliverable features, you
can't unless a project workspace exists.

Also, its a matter of space allocation. One would think without
knowing any better that these workspaces are space-hogs. On the other
hand, I've heard from at least one person that they really aren't that
space-hungry.

Let's say I set Project Server to create a workspace each time. What
happens if we decide 50 projects will never have a need for them and I
delete them. Aren't they just re-created?

Approx how much space does each empty workspace take? Where can I
check on the server to confirm this (directories, folders, etc.)?

If PMs are given a right to delete projects, and they delete a
project, does it delete the workspace as well?

Could many of you respond as to who you are approaching this issue?

Thanks,
Andy Novak
UNT

 

[Marc Soester [MVP]]

Hi Andy,

my take on this is not so much technical to be honest. I believe it is very
much dependend on your process.
- Do you store all of your Project documents on the workspace?
- Do you manage your risks and issues ( and delivereables ) on workpsaces?
- Do you use your workpsace as a collaboration platform to share information
with your team?
......
If the answer to these questions are "YES" then I would always create a
workspace. If it is no, then you may want to consider giving the PM the
abillity to create where feasable.

I personally would not look at the space requirements for workspaces, I
would look at the business requriement for your organisation. Afterall IT is
a service to the business, it should never dictate functionality
I am sure you know what I mean
Marc

 

[Ben]

I agree with Mark re business driving IT. In terms of your questions...

Not sure how much space the default WSS workspace takes up, but it isn't
much (a few MB?). If they are deleted, they are not auto created - you would
need to do this manually (Server settings | Project Workspaces | CREATE
button. When PMs delete projects are they deleted? - not sure, but but this
option is available in the Server Settings | Database administration options.

 

[anovak]

I agree with Mark re business driving IT. In terms of your questions...

Not sure how much space the default WSS workspace takes up, but it isn't
much (a few MB?). If they are deleted, they are not auto created - you would
need to do this manually (Server settings | Project Workspaces | CREATE
button. When PMs delete projects are they deleted? - not sure, but but this
option is available in the Server Settings | Database administration options.

OK. Thanks. Its good to know that if I end up deleting them they
won't be created all over again.

It just seems that we would want to create them "auto-magically"
because the workspace has to exist for the following functions:

Attach documents to tasks/ project summary
Deliverables feature

Thanks,
Andy

 

[alavinsky]

There's some functionality in Codeplex that automatically pings your
workspaces and determines if anybody has touched them in a couple of
months, then will send out notifications, and then delete/archive the
workspaces automatically.

Pair that w/ the automatic creation function, and I think you're good.

-A

 

[anovak]

There's some functionality in Codeplex that automatically pings your
workspaces and determines if anybody has touched them in a couple of
months, then will send out notifications, and then delete/archive the
workspaces automatically.

Pair that w/ the automatic creation function, and I think you're good.

-A

Codeplex????? Please explain.

Thanks
Andy Novak
UNT

 

[Jonathan Sofer]

CodePlex is Microsoft's open source project hosting web site.

http://www.codeplex.com/

Microsoft does not control, review, revise, endorse or distribute the third
party projects on this site. Microsoft is hosting the CodePlex site solely
as a web storage site as a service to the developer community.

 

[anovak]

CodePlex is Microsoft's open source project hosting web site.

http://www.codeplex.com/

Microsoft does not control, review, revise, endorse or distribute the third
party projects on this site. Microsoft is hosting the CodePlex site solely
as a web storage site as a service to the developer community.

What "project" should I search for on this site?

 

[alavinsky]

http://www.codeplex.com/governance

If you're ever in Houston, I'll buy you a beer. You have some good
posts....really helped out on the PPS thing a couple of weeks ago.

-A