Proper procedure for deleting a task from a project

[JodyJ]

I've read several items on this forum that reference "orphaned" tasks,
assignments, etc. as being the cause of some issue.

My question is: What is the proper way to delete a task from a project?

We've been highlighting the task, pressing delete and then republishing the
project plan. MS Project doesn't object to this in anyway but the chatter is
that this might now be the "right" way.

Can someone enlighten me?

 

[JodyJ]

A second question I have is: Does anyone have a query they've written already
to identify these "orphaned" assignments?

 

[Doug]

You should also ask the resource to "hide" the task. If you do any reporting
from the MSP_WEB... tables, the task will remain in those tables until the
resouce hides the task

Doug

 

[Doug]

Here is the query you asked for

select ma.WASSN_ID from MSP_WEB_ASSIGNMENTS ma
join MSP_WEB_PROJECTS mp
ON ma.WPROJ_ID = mp.WPROJ_ID
join MSP_WEB_RESOURCES mr
ON ma.WRES_ID = mr.WRES_ID
where
ma.WASSN_DELETED_IN_PROJ = 1

 

[JodyJ]

Thanks for the query!

Re: the hiding of the task....I'm really needing the correct way to delete a
task from a project. This happens regularly as things change. I don't want
to leave them in a project and rely on a resource to "hide" a task that is
completely invalid.

 

[Cool Timbers]

Um... having the resource hide the task is as intended.
Here is the idea: If we simply deleted a task without informing the
resource, the resource would continue working ont the task. The
resource would also search through-out their timesheet trying to find
the task.

When the project manager deletes a task, the resource sees a black "X"
on the lefthand side of their timesheet. They then know that this task
is deleted and to stop work on the task. I assume they would also ask
the project manager why the task is deleted. The resource can then
select the task and "hide" it.

 

[Dale Howard [MVP]]

JodyJ --

Try this procedure:

1. Select the task to be deleted
2. Click the Assign Resources button
3. Remove the resources assigned to the task
4. Click Collaborate - Publish - New and Changed Assignments
5. Delete the task
6. Click Collaborate - Publish - All Information

The above procedure will avoid the creation of "orphaned" assignments. Hope
this helps.

 

[JodyJ]

It does help.....

Thanks you very much.....

JodyJ --

Try this procedure:

1. Select the task to be deleted
2. Click the Assign Resources button
3. Remove the resources assigned to the task
4. Click Collaborate - Publish - New and Changed Assignments
5. Delete the task
6. Click Collaborate - Publish - All Information

The above procedure will avoid the creation of "orphaned" assignments. Hope
this helps.

 

[Nancy-PC]

When I delete a task,
Remove Any Remaining Work - Update
Remove all Resources from Task - Update
Then I delete the task.
This prevents the task from showing up on there task list