Proposed Resources

[Michael Gonzalez]

I have noticed that when I use Build Team From Enterprise , and I
assign a Proposed Resource, that the Task does not show up in PWA
after published (correctly). However, the resource gets an email
notifying him/her that has has been allocated to a tas. To make
things worse, the email does not state that this is a proposed
allocation.

Now, I now their is a Notify All Resources via Email check box under
Publish that I can un-check. However, this seems odd that Project
Server was actually written to send an email out but not assign a task
for Proposed Resources.

This would also make it difficult to publish a project with Committed
and Proposed resources (I only want the Committed to get the email).

Can anyone comment on this, or am I doing something wrong?

 

[Doc]

Resources that are "proposed" do not end up being
published. The resource has to be "committed" before they
show up in PWA Tasks.

Regards
Doc

 

[Michael Gonzalez]

Doc,

That is what my assumption was. However, if I allocate a Proposed
Resource to a project and publish the project, that resource is
receiving an email. I am surprised at the result.

 

[Michael Gonzalez]

In fact, while the tasks do not show up in PWA for proposed resources,
they WILL get imported into Outlook!

For those of you using Project Server in a production environment, how
do you get around this? Do you use proposed resources?

 

[Gary L. Chefetz \(MVP\)]

Michael:

Don't take a publish action on proposed bookings and you won't get the email
generated. Instead of publishing everything try filtering a view to show
only tasks with committed bookings and use the publish selected tasks rather
than all tasks selection.

--

Gary L. Chefetz, MVP
"We wrote the book on Project Server
http://www.msprojectexperts.com

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