Protect Documents / Exceptions Issue

[MickeyGalloway]

I have protected three areas of a Word 2003 document using the
Exceptions feature of the Protect Documents function. With Protection
enforced the "Find Next Region I can Edit" command produces the "Word
Has Finished Searching the Document" dialog box without moving to the
next editable region of the document. I can scroll to the editable
regions or jump to them by specifying the page numbers but I cannot
"find" them using the "Find Next Region I can Edit" command. Does
anyone have any experience with this feature in Word?
Thanks. MG

 

[Cindy M -WordMVP-]

Hi MickeyGalloway,

I'm not sure what you mean with the "Exceptions" feature. Have you
protected as "No changes", or as something else?

and then you select some text and (under Exceptions) activate
"Everyone"? Or do you have IRM going and are selecting individuals?

When you then "Start protection" do you use any of the options in the
dialog box?

If I select text, apply "Everyone", then just protect, it does work for
me, here.

I have protected three areas of a Word 2003 document using the
Exceptions feature of the Protect Documents function. With Protection
enforced the "Find Next Region I can Edit" command produces the "Word
Has Finished Searching the Document" dialog box without moving to the
next editable region of the document. I can scroll to the editable
regions or jump to them by specifying the page numbers but I cannot
"find" them using the "Find Next Region I can Edit" command. Does
anyone have any experience with this feature in Word?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question
or reply in the newsgroup and not by e-mail

 

[MickeyGalloway]

Cindy,

Thank you for responding. I have benfited from your postings many
times over the years.

The editing restrictions are "No Changes Read Only" and I am using
Passport with IRM. When I select text using this technique in a simple
document the editable region is established without any problem.

However, my problems emerge in a complex document that consists of 18
sections that contain seven different IncludeText field codes that
call other Word documents. Also there is one Excel spreadsheet that is
inserted using the Paste link option. I am working in a composite
document.

I am not selecting the IncludeText content or the inserted spreadsheet
when I select an editable region. The IncludeText content and the
inserted spreadsheet are stored in a differnet location and are
treated as single sources in composite document. I don't want users to
edit the content in these files.

The sections that are native to the composite document are editable
after I select them using the technique described above, however Word
cannot find them. I can get to them by scrolling, however.

Any thoughts on this would be greatly appreciated.

 

[Cindy M -WordMVP-]

Hi Mickey,

Hmmm. I don't have access to the IRM since the beta expired, so I can't
test this in parallel. We may be looking at a (minor) bug in this new
feature, though. If you can narrow down the exact circumstances under
which it happens, I can try to get this confirmed.

You say the problem doesn't occur in "simple" documents. Does it happen
- in any document that contains IncludeText fields
- in any document with a linked spreadsheet? (BTW, is this an Excel
object, or in the format of a Word table? And does changing that make
any difference?)
- or just in this one, particular document?

The editing restrictions are "No Changes Read Only" and I am using
Passport with IRM. When I select text using this technique in a simple
document the editable region is established without any problem.

However, my problems emerge in a complex document that consists of 18
sections that contain seven different IncludeText field codes that
call other Word documents. Also there is one Excel spreadsheet that is
inserted using the Paste link option. I am working in a composite
document.

I am not selecting the IncludeText content or the inserted spreadsheet
when I select an editable region. The IncludeText content and the
inserted spreadsheet are stored in a differnet location and are
treated as single sources in composite document. I don't want users to
edit the content in these files.

The sections that are native to the composite document are editable
after I select them using the technique described above, however Word
cannot find them. I can get to them by scrolling, however.

Any thoughts on this would be greatly appreciated.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question
or reply in the newsgroup and not by e-mail